Presentations from 2009 Panel of Conference Organizers (POCO)

13:30 – 15:00 Conference Organizer Basics: Quick Start for Conference Organizers (PPT, 3.8 MB)

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15:00 – 17:00  *Town Hall Strategic Discussions – Readout and Feedback Session

09:00 – 09:15 * Welcome Gerald Engel, IEEE Conferences Committee Chair      

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09:15 – 09:30  Welcome to Region 8 (PPT, 2 MB) Jozef Modelsk, Region 8 Director

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09:30 – 10:00  IEEE President’s Comments (PPT, 836 KB) John Vig  2009 IEEE President

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10:00 – 10:25  *State of the Conference Business Samantha H. Padilla, Staff Director, Meetings & Conferences

10:25 – 10:30   *Welcome to Prague  Brett Ira Prague Convention Bureau

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10:45 – 11:15  Planning Conferences in China  (PPT, 200 KB) Jan Brown, Ultrasonics, Ferroelectrics and Frequency Control

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11:15 – 11:35  Conferences Finances: Two Views (PPT 356 KB) Ed Lampo, Nuclear & Plasma Sciences

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11:35 – 11:55  Grants for Global Conferences (PPT, 206 KB)  Jerry Carroll, Oceanic Engineering

Supplement:   Additional information on applying for grants. (PPT, 348 KB)

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11:55 – 12:15  Presentations Online (PPT, 306 KB) Ron Jensen, Chair: Publications Online Ad-Hoc

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13:30 – 14:00  Panel Discussion: Planning Conferences in R8  (PPT, 1.21 MB) Tariq Durrani, Moderator

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14:00 – 14:30   Public & Media Relations  (PPT, 2.12 KB)  Sonny Barber, Executive Communications & Strategic Projects Manager

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14:30 – 15:00    * Organizer Experiences & Best Practices     Audience

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09:00 – 09:15  Conference Business Services Update  (PPT, 1.2 MB) Susan Root,  Director, Conference Business Services

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09:15 – 09:30  Conference Finance Services Update (PPT, 810) Kevin Uherek, Supervisor, Conference Finance

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09:30 – 09:45 Conference Content Business Update  (PPT, 794 KB) Kevin Dresely, Sr. Manager, Conference Content Management

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09:45 – 10:00 Technical Program Integrity Initiative (PPT, 475 KB) Susan Hutton, Conference Content Manager

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10:00 – 10:15  Creating Environmentally Sound Conferences  (PPT, 210 KB) Molly McCluskey, Conferences Communications Manager/ Staff Chair, IEEE Green Initiatives Ad Hoc

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10:15 – 10:30  Emergency Management (PPT, 268 KB) Samantha H. Padilla, Staff Director, Meetings & Conferences

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The workshops are offered at various times throughout Friday and Saturday. Please check the agenda for times and locations.

Planning Your Event (PPT, 962 KB) Elsie Cabrera

Conference Finances (PPT, 5.84 KB) Kevin Uherek

Conference Proceedings: From the Conference to Xplore , (PPT, 1.58 KB) Kevin Dresely/Kathy Burke

Technical Program & Proceedings Quality (PPT, 886 KB) Susan Hutton/Gordon MacPherson

VAT Compliance & Services (PPT, 2.12 KB) Lucia Servus

Using Technology to Extend Your Audience (PPT, 2.52 MB) Mark A. Vasquez/Lenore Downes

Communicating Your Conference (PPT, 1 KB) Sonny Barber/Molly McCluskey

Conference MOUs & Contracts (PPT, 1 KB) Vita Feuerstein 

(These workshop presentations will not have available audio or download capability.)

14:45 – 15:00    *Wrap Up Discussion     Gerald Engel, IEEE Conferences Committee Chair

15:00 – 15:20    *Feedback and Conference Survey   Audience

15:20 – 15:30    *Recognition & Adjourn       Gerald Engel, IEEE Conferences Committee Chair