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What's Involved:
Purpose
Primary Purpose of the
registration committee is to insure the
registration process runs smoothly. It
is the most visible of
functions, and the first that the
attendee encounters. Therefore,
it is imperative that registration be
efficient, orderly and
friendly, as it tends to set the tone
for the conference.
A second and very important
function of the registration process is
to give accurate and up-to-date
information on anticipated
attendance at all the social functions
that will take place at the
conference. The Local Arrangements
Committee depends heavily on the
Registration Committee for its food and
beverage guarantees for all
the social functions. The Finance
Committee also depends on the
numbers and projections of the
Registration Committee to make
forecasts and adjustments to the budget,
if necessary.
A third purpose of the
registration function is to gather data
on the attendees for future
use. The information is used for member
solicitation purposes and future
conference mailings. Future
conference committees use statistics on
registration patterns.
Tools and Resources:
How registration will be handled
(Pre & On-site)
- Manually
- Computer
- Web
- etc.
Advanced
Registrations: On-line creation,
configuration, housing and
maintenance of Conference's
Registration website.
Tools and Resources:
Badges
The name badge for any
conference should be easily readable,
with letters large enough to
read without squinting. Example: bold
and large-lettered name (24
pt. size), under which should be printed
the individual's company name (in 12 pt.
bold). The large-lettered
name is a great help to many attendees
who only see colleagues
infrequently, and to exhibitors who wish
to address an attendee.
Tools and Resources:
Financial Management
At most conferences cash,
checks and credit cards are acceptable.
An attendee may fax/e-mail their
registration and payment only with
a credit card. The IEEE accepts American
Express, Visa, MasterCard,
Discover and Diner's Club.
Tools and Resources:
Things to Consider:
Conference Management
Services are provided by: Society
Executive Offices,
Geographical Units, IEEE
Conference Management Services
(CMS), IEEE
Meeting Planning Services (MPS),
IEEE
Computer Society (C-16),
Volunteer Groups, and
Numerous Independent Management
Companies.
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