EAB Meeting Minutes - 18 June 2005 | 
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IEEE EDUCATIONAL ACTIVITIES BOARD (EAB) Westfields Marriott Chantilly, VA, USA 18 June 2005 MEETING MINUTES Approved by EAB - 12 November 2005
Dr. Moshe Kam, Vice President, IEEE Educational Activities and Chair, Educational Activities Board (EAB) called the meeting to order at 8:00AM and asked for introductions. EAB Secretary Barbara Stoler called the Roll and confirmed that an EAB member quorum was present. (Agenda Tab 1) ( Minutes Attachment 1) Dr. Kam welcomed EAB members and guests. He reviewed the scope of EAB responsibilities as mandated by IEEE Bylaws. He outlined the areas to be addressed during the meeting as included on the Agenda. ( Minutes Attachment 2) 28. REVIEW AND ADOPTION OF AGENDA The Agenda was approved. (The order of Agenda items and reports was modified, as needed during the day, to accommodate schedules of presenters.) 29. APPROVAL OF EAB MEETING MINUTES - FEBRUARY 2005 The 19 February EAB Meeting Meetings were approved as submitted. (Agenda Tab 1a) 30. REPORT OF THE VICE PRESIDENT - Kam Dr. Kam reported on IEEE Educational Activities Major activities and plans - February - June 2005. His report included the following: Accreditation (US and non-US); Pre-University Education; Public Awareness of Engineering; Continued Education; Education about Standards; Educational requirements for admission to IEEE; EA's website; Additional opportunities; and Staff and budget for 2006. A preliminary agenda was provided via email and on the Web; an agenda book or CD was provided to participants at the meeting. The meeting was conducted with electronic access to the agenda and presentations. a. EAB's Mandate Dr. Kam reviewed EAB's mandate. According to IEEE's Bylaws, EAB shall be the IEEE interface in education-related matters with external bodies. However, responsibility and authority boundaries in IEEE are not always clearly marked, and at times there are several bodies that operate in the same sphere. For instance there are three major committees engaged in pre- university education in IEEE; there are two bodies engaged with ABET accreditation; and 35 volunteers in several committees oversee the History Center (which has four employees). b. EAB Organizational Structure - Review and update Dr. Kam announced that Dr. Peter Crouch of Arizona State University was appointed Chair of EAB's Public Awareness Committee (PAC). He will coordinate our activities toward revival of the Deans Summit. Dr. Kam reviewed the main portfolios of EAB members. c. Accreditation in the US Dr. Kam reviewed the scope of IEEE's accreditation activities in the United States. IEEE is one of the ABET founding societies and the largest ABET Member Society. More than 300 IEEE members are engaged in accreditation on behalf of the IEEE annually, and the Institute spends close to $800,000 on related activities. Dr. Kam
reviewed the challenges that IEEE faces in its US
operations. These include: Dr. Kam
reviewed a series of meetings and actions undertaken
by EAB to address these issues. He has then
addressed the following: d. Accreditation outside the United States Dr. Kam discussed the workshop planned by EAB in Peru (December 2005). We expect representatives from more than 15 countries. e. Center for Pre-University Engineering Education On 22 April 2005, EAB held a meeting of internal stakeholders: RAB, TAB, IEEE Foundation, and IEEE USA, to discuss pre-university engineering education activities. This meeting was followed on 2 May by a meeting with engineering associations (ASME, ASCE, AIAA, ASHRAE, ACM, IEE, IEEE Computer Society) and Guidance Counselors. The main activity planned with these associations is the creation of a resource for guidance counselors and their students. During the June 2005 meeting series, EAB has made a presentation to the IEEE Foundation. The Foundation is reaching out to potential donors with interest in pre-university engineering education. In addition we secured financial support of pre-university programs from RAB ($50,000) and IEEE-USA ($50,000). in July 2005 EAB will launch the expanded Teacher in Service Program (TISP) effort in Region 3. In 2006 we plan extension of TISP to South Africa. f. Continued Education The
following programs were reviewed:
g. Educational requirements for admission to IEEE
h. Staff in 2006 Dr. Kam reviewed EAB's request for increase of EAB staff by two (2) individuals - one for content management of EAB's expanded on-line offerings and one for continued education projects. 31. ENDORSEMENT OF PROPOSAL TO JUNE IEEE BOD ITEM B26 -AMENDMENT TO BYLAW I.108 DUES, ASSESSMENTS, AND FEES Dr. Kam summarized this proposal, which was submitted to the June 2005 IEEE Board of Directors and contained in EAB Agenda Tab 2. The proposed changes in Bylaw I-108 will decouple dues for IEEE-USA from dues for ABET and would establish an ABET reserve to reduce the effects of fluctuations in IEEE's ABET fees. EAB FinCom Chair David Hodges noted that IEEE FinCom had approved this proposal during the 17 June Meeting. A motion was made for EAB endorsement of this proposal. The motion was unanimously approved. (Agenda Tab 2) 32. RATIFICATION OF EAB OPCOM MOTION - POSITION STATEMENT ON ACCREDITATION OF MECHATRONICS PROGRAMS - Kam Dr. Kam reported that, on 3 June, EAB OpCom approved the EAB Position Statement on Accreditation of Mechatronics Programs as included in Agenda Tab 2a. A motion was made for EAB ratification of OpCom's action. The motion was unanimously approved. (Agenda Tab 2a) 33. ENDORSEMENT OF REVISION TO IEEE CODE OF ETHICS - Kam Dr. Kam presented this proposal as included in the Agenda. A motion
was made to endorse the revisions to the IEEE Code
of Ethics, as presented, with the following
provision: Following further discussion, a motion was made to approve revisions to the IEEE Code of Ethics as requested by the IEEE Ethics and Member Conduct Committee. The motion was approved. (Agenda Tab 2b) 34. REPORT OF THE MANAGING DIRECTOR - Stoler MD Barbara Stoler reported on EAD activities as follows: Expert
Now IEEE: Converts Society conference tutorials to
accessible, on-line format 35. ACCREDITATION POLICY COUNCIL (APC) REPORT - GONZALEZ APC Chair Mario Gonzalez provided the following reports: APC Update - Discussion of current accreditation activities ABET March Board of Directors Report (Agenda Tab 4) Committee on Technology Accreditation Activities (CTAA) 10-11 June 2005 Meeting Summary: CTAA Chair John Sammarco provided a written report for the Agenda. ( Minutes Attachment 5) ABET Participation Project - Hodge Dr. Kam introduced Dr. Daniel B. Hodge, ABET Accreditation Director, who was invited to provide a presentation on the ABET Participation Project. Dr. Hodge reported that project participants include selected Volunteer and staff members of ABET Member Societies. He explained that the project is intended to "design a comprehensive and effective program that optimizes the use of the expertise and experience of the Volunteer professional that participate in ABET's outcome-based accreditation process."
Discussion followed the presentation. Dr. Kam
pointed out that IEEE is participating
enthusiastically in the project but expressed
concerns that the outcome may be development
of a mandatory set of criteria that could
result in lowering of IEEE accreditation process
standards. Dr. Hodge assured the EAB that
although ABET would like to gain as much commonality
as possible, it does not feel that it is realistic
to have "one size fits all" that could
accommodate a small Society that requires
program evaluators for two visits a year for its 6
programs as well accommodating a Society of
the magnitude of the IEEE. Approval of Selection of IEEE Representative Director on the ABET Board of Directors: Arnold M. Peskin (Position One) - Gonzalez During
Executive Session, the EAB approved the selection of
Mr. Arnold M. Peskin as IEEE Representative to
the ABET Board of Directors for recommendation
for appointment by to the IEEE Board of Directors
during the 19 June Meeting. This appointment
is to fill the position that will be left
vacant when Mr. William S. Clark concludes his
service as IEEE Representative Director to
ABET and assumes the position of ABET
President-Elect for 2006 and is for a two-year term,
which will begin October 2005 and will
conclude October 2007. Approval of Selection of IEEE Representative Director on the ABET Board of Directors (Position 2): Sherra E. Kerns - Gonzalez During Executive Session, the EAB approved the selection of Dr. Sherra E. Kerns as IEEE Representative to the ABET Board of Directors for recommendation for appointment by the IEEE Board of Directors during the 19 June Meeting. This appointment is to fill the position that will be left vacant when Dr. Edward A. Parrish completes his second term as IEEE Representative to ABET and is for a three-year term, which will begin in October 2006 and will conclude October 2009. (Agenda Tab 4b) Endorsement of Draft Engineer and Computer Engineering (ECE) Vision Statement - Gonzalez Dr. Gonzalez reported that he had presented the first draft of this document to the February EAB; and following the meeting, EAB reviewed the draft and provided comments that he had incorporated into the current draft as included in Tab 4c of the Agenda. A motion was made for endorsement. Discussion followed during which Dr. Gonzalez agreed to bring the document back to his committee to conduct minor edits and produce, by 7 July, a final document for EAB approval. (Agenda Tab 4c) Committee on Global Accreditation Activities - Gonzalez Dr. Gonzalez provided this presentation on behalf of CGAA Chair Lyle Feisel. He reported on CGAA objectives for 2005: Organize
and conduct an accreditation workshop in Region 9,
3-9 December 2005 - Lima, Peru ABET International Accreditation: White Paper Issues Regarding ABETS International Accreditation Role in the Future Dr. Kam introduced IEEE Representative Director to ABET and Chair of the ABET International Activities Council, Dr. Edward Parrish. Dr. Parrish reported on current ABET international activities and presented the ABET White Paper that included tentative plans and recommendations for ABET's role in future international accreditation activities. Following his report, Dr. Parrish requested that IEEE provide comments on the recommendations set forth in the white paper. An extensive discussion followed, which included comments by IEEE President-Elect Michael Lightner. Dr. Kam indicated that, before the July ABET Meetings, EAB will provide a letter in response to the recommendations contained in the ABET White Paper. (Agenda Tab 4d) 36. NOMINATIONS AND APPOINTMENTS (N & A) COMMITTEE REPORT - Tien EAB N
& A Chair James Tien moved for approval of his
committee's recommendation of the individuals
listed below as candidates for 2006 IEEE Vice
President, Educational Activities for recommendation
to the IEEE N & A Committee. Candidate
statements and biographical information was
provided to the EAB. No discussion followed. 37. EXPERT NOW IEEE TASK FORCE REPORT - Tien Expert Now IEEE Task Force Chair James Tien provided a status report of this project: IEEE has initiated a one-year turnkey contract with Thomson NETg. To move the partnership forward, EAB is working closely with Thomson's Sales and Marketing staff to ensure that all sales people are knowledgeable of Expert Now and are motivated to sell it to their current customer base. EAB is working with IEEE Marketing to provide Thomson with IEL customer contacts. A business plan for the product line is in development; a draft version is expected by November 2005 and will be finalized by February 2006. Work is continuing to establish and maintain relationships with Societies, Councils and other IEEE technical units to ensure that they are kept up to date on Expert Now developments. EAB is working with the TAB Finance Committee to establish the internal cost and budget structure to handle revenue and expenses related to Expert Now. Subject Matter Expert (SME) guidelines have been finalized - as has the process for ensuring that outstanding SMEs are identified. Guidelines for finalizing product assessment in regard to module content and delivery have also been established. As the product line evolves, EAB will endeavor to integrate new cost-effective approaches and technologies to help reduce costs for development and production of modules. A discussion followed. ( Minutes Attachment 8) 38. EAB FINANCE COMMITTEE (FINCOM) REPORT - Hodges EAB FinCom Chair Dr. David Hodges provided a report of his committee. He reviewed information included on the budget charts that he displayed, which included the following: 2005
Budget: ABET assessment may come in less than
budgeted due to membership decline in the US,
which can cause difficulty with covering ABET
dues PECC
Chair Duncan Baker provided a report of his
committee which included: Invited Speaker - Rexford Dr. Kam introduced Ms. Susan Rexford, who provided a presentation entitled, What School Counselors Really Do!. Ms. Rexford is president-elect of the Potomac and Chesapeake Association for College Admission Counseling and Career Specialist at West Springfield High School in Fairfax County, VA, where she guides students through their college and career decision making process. A discussion followed. ( Minutes Attachment 10b)
40. AWARDS AND RECOGNITION COMMITTEE (ARC)
REPORT - Eisenstein
41. TRANSNATIONAL COMMITTEE (TC) REPORT - Eisenstein EAB TC Representative Eisenstein reported on current TC activities. He pointed out that there is uniform agreement that the mission and goals of the committee are beneficial but needs a plan that will bring the committee into a leadership role. He requested comments and suggestions from EAB Members to contribute to development of a long-term strategic plan for the TC. 42. SECTION OUTREACH COMMITTEE (SEOC) REPORT - Shoop EAB RAB
Representative and SEOC Chair Barry Shoop provided a
report, which included: 43. SOCIETY OUTREACH COMMITTEE (SOOC) REPORT - Basar SOOC
Chair Tamer Basar provided a report, which
included: 44. CONTINUING PROFESSIONAL EDUCATION COMMITTEE (CPEC) - Bickart CPEC
Chair Theodore Bickart provided a report, which
included: 45. EAB/RAB/TAB REPCOM REPORT - Bickart REPCOM
Chair Bickart provided a report as follows:
Endorsement of Action Item Submitted to the
IEEE Board of Directors: Simplification of
the IEEE Admission Process
46. REGIONAL ACTIVITIES BOARD - Shoop/Mazierska RAB Representative Barry Shoop reported on current activities. 47. TECHNICAL ACTIVITIES BOARD - Karol/Hillenius TAB Representative Mark Karol reported on current activities. 48. STANDARDS ASSOCIATION (SA) AND STANDARDS IN EDUCATION TASK FORCE (SETF) REPORT - Peterson SA
Representative and SETF Co-Chair Gerald Peterson
summarized his report, which included:
Introduction IEC Competition for Academia: 49. WOMEN IN ENGINEERING (WIE) COMMITTEE - Rajala WIE
Representative Sarah Rajala provided a written
report for the Agenda. ITSC
Representative Friedolf Smits provided a written
report for the Agenda.
51. ELECTRICAL AND COMPUTER ENGINEERING
TECHNOLOGY DEPARTMENT HEADS ASSOCIATION
(ECEDTHA) - Hall
52. VP CLOSING REMARKS - Kam Vice President Kam thanked all members for their hard work on behalf of the EAB during the past months. He noted that EAB has very ambitious programs and goals that are progressing well and that have required a great deal of participation and Volunteer time. He expressed wishes that this work has been an energizing and reinvigorating experience that will send EAB out to the field to continue with the same vigor that characterized the first half of the year.
53. NEXT MEETING
54. ADJOUNMENT
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