EAB Meeting Minutes - 21 June 2008 | 
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IEEE EDUCATIONAL ACTIVITIES BOARD (EAB) Grand Hyatt Denver Denver, Colorado, USA Meeting Minutes 21 June 2008 Approved by the EAB 15 November 2008 The IEEE Educational Activities Board (EAB) held its second meeting of 2008 on 21 June 2008 at the Grand Hyatt Denver, Denver, CO, USA[1] 28.CALL TO ORDER AND OPENING REMARKS – Micheli-Tzanakou Evangelia Micheli-Tzanakou, IEEE Vice President, Educational Activities and Chair, Educational Activities Board (EAB), called the meeting to order at 8:00 AM and asked for introductions. A member quorum was confirmed. (Agenda Tab 1 - Minutes Attachment 1- Attendance) 29.REVIEW AND ADOPTION OF AGENDA a. Consent Agenda: Dr. Micheli-Tzanakou reviewed the Consent Agenda as submitted. No comments were provided. The Consent Agenda included the following:
(Agenda Tab 2b)
Making a Major Change to a Publications Service or Product (Note: Subsequent to this meeting, this item was removed from the June Board of Directors Agenda to be re-submitted in November 2008). (Agenda Tab 2c) The Consent Agenda was unanimously approved.
b.
Agenda: Dr. Micheli-Tzanakou reviewed
the Agenda as submitted and proposed minor
modifications in the schedule of items. The Agenda was unanimously approved as modified.
30.REPORT OF THE VICE PRESIDENT – Micheli-Tzanakou Dr. Micheli-Tzanakou reported on EAB activities since the February meeting. a. 2008 EAB Planning Document – Draft Version 6 : Distributed to the EAB by way of email on 21 June and as hardcopy during the meeting. A final Version 6 will be provided on the EAB Administrative web page shortly. Dr. Micheli-Tzanakou pointed out that the 2008 EAB Planning Document continues to be a “living” document and will be revised as needed during the year. b. Report of 16 February 2008 EAB Strategy Session (Date of Report - 17 March 2008): This report summarizes the results of the EAB Strategy Session held during the February EAB Meeting. It identifies strengths and weaknesses and provides a Draft Very Preliminary Strategic Long-Range Plan. Dr. Micheli-Tzanakou asked EAB members to review the document and provide comments, which can be discussed by way of email or telephone between the present time and the November 2008 EAB Meeting. If deemed necessary at that time, a subsequent strategy session will be held in conjunction with the EAB Meeting. She emphasized the fact that the goal of these efforts is to achieve alignment with the IEEE Strategic Plan. (Agenda Tab 3b) c. ACTION: Endorsement of Proposed Revision to Bylaw I-304.3, EAB Membership: Dr. Micheli-Tzanakou reported on a proposed revision to IEEE Bylaw I-304.3, which was submitted for approval to the June Board of Directors Meeting. The proposal is to add the positions of the IEEE Expert Now Editorial Board Chair and the EAB Nominations and Appointments (N & A) Committee Chair as voting members of the EAB. A motion for endorsement of the proposal was approved. (Agenda Tab 3c) d. IEEE Educational Activities Board Activity Report to the IEEE Executive Committee: This report includes updates on many recent EAB programs. (Agenda Tab 3d) e. Market Research – IEEE Expert Now: Dr. Micheli-Tzanakou discussed preliminary findings of a market research study currently underway on the effectiveness of IEEE Expert Now. f.Teacher In-Service Program (TISP) - Upcoming workshops: § Cordoba, Argentina, 5-6 September 2008 § Port of Spain, Trinidad, 26-27 September 2008 § San Francisco, California, 7-8 November 2008 g. IEEE Women in Engineering (WIE): WIE continues to host collaborative events toward establishing IEEE WIE as a recognized international leader for supporting and developing women in engineering. As of June 2008, WIE has conducted more than 70 Outreach events worldwide that have attracted more than 11,500 participants. WIE Magazine, launched in January 2008, serves as a member benefit to the IEEE WIE community. The monthly WIE Newsletter includes articles on career information, educational outreach, reports on IEEE WIE activities, and IEEE news. Further, the number of WIE Affinity Groups around the world continues to grow. As of June 2008, there are 200 Affinity Groups in over 45 countries with 13 pending formation. (Agenda Tab 13)
h.
Intel ISEF (Intel International Science and
Engineering Fair) – 2008 IEEE
Presidents’ Scholarship:
Harikrishna Rallapalli, a 16 year-old
Sophomore from Amador Valley High School in
Pleasanton, California, was awarded the 2008
IEEE Presidents’ Scholarship for his
Low-Cost Total Internal Reflection
Fluorescence (TIRF) Microscopy
Package. He received the $10,000 scholarship at
the 59th Annual Intel International
Science and Engineering Fair, held from 11
– 16 May at the Georgia World Congress
Center, Atlanta, Georgia. He will also receive a
framed certificate, engraved plaque, and the
IEEE will pay for his IEEE student membership
during his four years in college. Dr.
Micheli-Tzanakou presented the award from the
IEEE Foundation, which is payable over four years of
undergraduate study in engineering or a related field.
m. EAB e-Zine: Development of an
electronic magazine is underway for communicating
EAB activities as well as articles on
education challenges and advances. (Minutes Attachment 2 - VP Report) 31.IEEE UNIVERSITY PROGRAMS INITIATIVE – Hickman EA Director of University Programs Chuck Hickman reported on the results of recent surveys regarding engineering education that indicate a need for more applied Problem-Based Learning (PBL); for more graduates to have knowledge across disciplines; and for more effective leadership and communication skills. Next steps for the University Programs Initiative include: conducting a needs survey among IEEE academic members; using results to identify member segments; and developing a list of needed services and programs. Also to follow is the launching of an “Emerging Technologies” conference series for targeted faculty and students as well as government and industrial employees. (Minutes Attachment 3)
32.MANAGING
DIRECTOR’S REPORT – Gorham a. IEEE Strategic Program Assessment (SPA): Dr.Gorham reported on the 31-March/1 April IEEE Strategic Program Assessment (SPA) Retreat exercise as associated with Educational Activities. He pointed out that presentations would follow on Pre-University Education, IEEE Expert Now and the Education Partners Program. An extensive discussion regarding the SPA process followed. (Minutes Attachment 4) b. Pre-University Programs b.1 Teacher In-Service Program (TISP) - Gorham TISP features IEEE Section volunteers developing and presenting technologically-oriented subject matter to local pre-university educators in an in-service or professional development setting. The program began in the Florida West Coast Section in 2001 when the first TISP workshop was held in conjunction with the University of South Florida College of Engineering. To date, more than 71 presentations have been conducted by IEEE volunteers reaching over 1,632 pre-university educators who represent more than 180,00 students. Examples of TISP successes include: § South Africa Section: Six months after the training workshop, 600 teachers participated in presentations conducted by local volunteers. § Rio de Janeiro Section: received the Premio Regional al Mejor Logro del Año del IEEE Latinoamérica” award at the Region 9 Meeting. A discussion followed. b.2 TryEngineering.org - PelhamYvonne Pelham, Manager, Educational Outreach, reported on background and status of TryEngineering.org . It was launched in 2006 and is specifically designed to provide counselors, teachers, parents and students with the ability to find accredited engineering, engineering technology and computing programs at universities worldwide; information about diverse fields within engineering; guidance in terms of preparation for an engineering career; and classroom activities that demonstrate engineering design. It is currently available in seven languages. Statistics as of 5 June 2008 include: 38,927 average number of visitors per month; 200,686 average number of page hits per month; and 7,552 average number of university searches per month. (Minutes Attachment 5)
Jill Bagley, Continuing Education/eLearning Program Manager provided background on IEEE Expert Now. This program began as a new initiative in 2003 and was aimed at capturing intellectual property provided at IEEE Conferences. In 2005 IEEE Societies and EAB began financing the modules. In 2007, the IEEE Expert Now Editorial Board was established to provide direction and recommendations for new topics and for vetting of modules for technical accuracy and longevity. The program consists of hour-long learning modules developed by recognized experts. They are professionally produced, based on IEEE conferences short courses, tutorials, and are available world-wide 24 hours a day, seven days a week. They are dynamically produced, and offer optional Continuing Education Units (CEUs) for maintaining professional licensure. They are available to corporations, government organizations, academic institutions and IEEE Members. Dr. Gorham provided a report of the Strategic Program Assessment (SPA) of IEEE Expert Now and discussed the issues addressed during the SPA Retreat. (Minutes Attachment 6 )
Dr. Gorham reported that the EPP is offered as a Member benefit program and is intended to be budget-neutral. It aligns with the IEEE Core Value “Professional Growth”, with the IEEE Long Range Plan Goal B, “The IEEE will improve professional competencies through shaping the education of students and professionals”; and it also addresses the IEEE Member Satisfaction Survey results identifying continuing education as an area of high interest. He reported on the program’s status as of 1 June.
Christopher Salicco, EA Business Manager, reported on revenue and expenses and futures directions. He discussed the role of the Continuing Professional Education Committee (CPEC), which acts as an advisory body for the EPP. A discussion followed. (Minutes Attachment 7a, 7b, 7c, 7d)7 e. IEEE Strategic Long-Range Plan and the EAB Dr. Gorham referred to the “IEEE Strategic Long-Range Plan and the EAB” report that was included with the Agenda on the EAB Administrative web site and also distributed in hardcopy during the meeting. He explained that the document depicts the current alignment between IEEE’s Strategic Long-Range Plan goals - and the objectives, programs, projects, services and products of the EAB. (Agenda Tab 4b) 33.IEEE-USA LIAISON TO EAB REPORT – Meredith John Meredith, IEEE-USA Liaison to the EAB, reported on IEEE-USA background and mission; US education policy; and IEEE-USA/EAB cooperative activities. (Minutes Attachment 8) 34.FINANCE COMMITTEE (FinCom) REPORT – Kam FinCom Chair Moshe Kam pointed out that EAB’s strategic focus is to be a resource of choice for non-academic education in engineering, computing and technology for IEEE members, other practitioners in IEEE’s fields of technical interest; and the pre-university and academic communities. He reported on principal activities, including: pre-university education; university education; post-university education; volunteer education; and WIE. Key goals for the next five years include: Phase 2 of IEEE Expert Now; expansion of TryEngineering.org and Accreditation.org; successful Biometrics Certification Program; Standards Education Program; and the Technical English Program. Future goals on which EAB’s business plan should be based include the Professor/Professionals In-Service Program and the IEEE Volunteer University. Further, he reported on: EA headcount history since 2005; EAB budget, 2007, 2008; 2009 Target and Variances to the Target Budget; and the current status, overall, of the EAB budget. He discussed the upcoming efforts regarding IEEE Expert Now Phase 2, which include a new business plan and market study results.
(Minutes Attachment
9 – Confidential Material)
35.42. AWARDS AND RECOGNITION COMMITTEE (ARC)
REPORT – MacRae Dr. MacRae reported on the 20 June EAB ARC Meeting. During the meeting, ARC reviewed and discussed EAB Award nominations. The committee endorsed 2008 EAB Award recipients for recommendation to the EAB. 36.EXECUTIVE SESSION – Micheli-Tzanakou Dr. Micheli-Tzanakou announced the following actions taken during Executive Session:: Executive Session Part One
a. EAB unanimously approved the
2008 EAB award recipients as recommended by the EAB
Awards and Recognition Committee during the 20
June ARC Meeting. e. (Litsa) Micheli-Tzanakou (Note: Dr. Micheli-Tzanakou recused herself from this selection process.) Executive Session Part TwoA motion was made, seconded, and approved as follows: EAB does not seek to change its current composition. EAB recommends that the current representative from Regions 1-6 be appointed jointly by the chairs of EAB. MGA, and IEEE-USA (rather than just by the chairs of EAB and MGA as it is done at present).
37.EAB INVITED SPEAKER: CONFIDENCE-BASED
ASSESSMENT – Florian 38.COMMITTEE ON GLOBAL ACCREDITATION ACTIVITIES (CGAA) – Kam CGAA Chair Kam reviewed the mission and scope of the CGAA. The committee currently operates in China, Peru and the Caribbean: a. China: In 2006, EAB established an accreditation working group. In 2007, EAB held a workshop on engineering accreditation in cooperation with the Chinese Association of Science and Technology (CAST), which is the accrediting body in China. In preparation for the workshop, EAB completed a translation of ABET accreditation materials into Chinese. The workshop was given by Drs. Bruce Eisenstein, Michael Lightner, Moshe Kam, and assisted by Don McCloy, from Engineers Ireland. In March 2008, EAB conducted a workshop with CAST and the Peoples Republic of China Ministry of Education; the workshop was narrated by Drs. Michael Lightner and Moshe Kam. General Observations are that IEEE was successful in establishing credentials with the Chinese authorities but less successful in energizing volunteers in China. b. Peru: IEEE continues to provide assistance to the Peruvian accrediting body, ICACIT. In December 2006, EAB conducted the first non-US training for program evaluators in Peru, provided a complete translation of ABET materials into Spanish, and maintains a website for ICACIT. In 2007, EAB conducted a second training workshop for program evaluators in Arequipa, provided a first draft of governance documents and structure for ICACIT, and worked with ICACIT toward conducting the first independent program evaluator visit. Plans for 2008 include working with ICACIT to complete an accreditation manual, appointing 20 program evaluators, and populating accreditation committees. The first set of accreditation visits are expected to take place in 2009. c. The Caribbean (English-speaking): InApril, 2007, EAB held a preliminary review of goals and desired outcomes in Trinidad; in September 2007, held a meeting of representatives from the English-speaking Caribbean in Trinidad; and in April 2008, EAB hosted the founding meeting of the Caribbean Accreditation Council for Engineering and Technology (CACET) in San Juan, Puerto Rico where IEEE was represented by Moshe Kam, Chandrabhan Sharma, and Pedro Ray. Dr. Kam reported on future plans and action items for CGAA activities in China, Peru and the Caribbean. (Minutes Attachment 11) 39.IEEE REPRESENTATIVE TO ABET REPORT - Kam Dr. Kam, who served as Alternate IEEE Representative to ABET in place of Dr. Sherra Kerns at the March ABET Board of Directors Meeting, provided a meeting report: a.
Dual-Level accreditation: ABET approved
dual-level accreditation, effective with the
2009-2010 accreditation cycle. ABET will
allow institutions to seek accreditation for their
engineering programs of the same name/discipline two
levels concurrently, i.e., bachelor’s
and master’s degrees c. Finances: ABET reserves continue to be dangerously low.
a. ABET International Travel Policy: Dr. Kam reported on changes to the ABET International Travel Policy that were approved during the March ABET Board of Directors Meeting. The policy reads:
d. “ABET, at its sole discretion, may permit volunteer and/or staff travel to countries or locations with travel warnings only with the approval of the ABET Executive Director and the concurrence of the ABET Executive Committee. The ABET Executive Director will provide the traveler with the information obtained from corporations knowledgeable in international travel, State Department public announcements or other information from in-country consular offices. The primary ABET liaison at each institution will provide the Executive Director with current information regarding personal safety or travel risks in the country or location. Travel to countries or locations with travel warnings or security risks is voluntary and the individual ABET volunteer or staff member may decide whether they wish to proceed with such international travel.”
d.1 Approval of Motion regarding ABET’s International Travel Policy: During extensive discussion, EAB expressed concerns regarding the ABET International Travel Policy. Following discussion, a motion was made, seconded and unanimously approved as follows: “(a) EAB opposes the changes made in ABET's Travel policy on 29 March 2008 and requests that ABET adopt the policy that was in effect before the Spring 2008 meeting of the ABET Board of Directors. “ (b) EAB believes that travel of IEEE volunteers to areas for which a travel warning is in effect exposes ABET and IEEE to unlimited liability and potentially endangers the traveling volunteers. “(c) EAB requests that the Vice President, Educational Activities communicate the views of EAB on this matter to the leaderships of IEEE and ABET. “(d) EAB's interim travel policy is that US-based members of EAB and its committees will not travel to countries or regions for which a current US State Department travel warning exists ("issued to describe long-term, protracted conditions that make a country dangerous or unstable"). Members of EAB and its committees who are not based in the US will adhere to equivalent warnings issued by the relevant government agencies." e. New Proposal on ABET Governance: The IEEE has recently voiced concern regarding ABET’s governance structure, suggesting that the large size of the ABET Board of Directors (approximately 51 members) and its current composition, cause it to be ineffective and unable to fulfill its duties. Relative to this issue, on 16 June, the EAB received copy of the draft ABET document “A Proposal for ABET's Governance Structure.” Dr. Kam displayed the full text of the document abstract, which includes recommendation to expand the size of the ABET Board of Directors and also proposes that “Its strategic and management functions would be structurally separated.” e.1 Approval of Motion regarding ABET Governance Proposal In response to the new proposal on the ABET governance structure, the following motion was made, seconded and unanimously approved: “(a) EAB has received on 16 June 2008, the draft ABET document "A Proposal for ABET's Governance Structure" signed by Richard Seagrave. “(b) EAB expresses its support of the governance restructuring proposal made to ABET by IEEE Representative Director Bruce Eisenstein entitled "Guidelines for Governance Model Development for ABET" (30 January 2008). The purpose of that proposal was to streamline and decrease the size of the Board of Directors so that it can focus on its management, oversight, and strategic planning duties. “(c)” The 16 June 2008 ABET proposal calls for expansion of the ABET Board of Directors and for removal of management, oversight and strategic planning duties from the responsibilities of the Board to various committees. EAB believes that a Board which shirks its strategic planning, oversight and management duties in such a manner, and which is big beyond the ability to function, is highly undesirable. EAB thus expresses strong opposition to the 16 June 2008 draft and calls on the ABET Board of Directors to develop proposals that would strengthen (rather than weaken) the ability of the Board to discharge its fiduciary duties.” (Minutes Attachment 12)
40.IEEE CONFERENCES COMMITTEE – Weber 41.SECTION OUTREACH COMMITTEE (SEOC) REPORT - Ferreira SEOC
Chair Antonio Ferreira reported on the SEOC Mission,
scope and current membership. He
summarized the SEOC 20 June Meeting and
discussed the main issues addressed, which
included SOEC and EAB expectations with
regard to the work of the committee.
(Minutes Attachment
14 – Agenda Tab 5)
42.PUBLIC AWARENESS COMMITTEE (PAC) REPORT - REAL
WORLD ENGINEERING PROJECTS (RWEP) – Carletta PAC Chair Joan Carletta provided an update of the EAB/WIE Joint Initiative RWEP. This is a two-year project (2007-2008) with a total budget of $380,000 with focus on high-quality undergraduate education. The goal is to provide university educators of electrical engineering, computer engineering, computer science, and electrical engineering technology worldwide with an on-line library of high quality, tested, hands-on, team-based society-focused projects for first-year students; and a library of on-line workshops for self-study by faculty on the best pedagogical techniques. She
discussed the benefits of RWEP, the review process;
2007 Project Awards; and 2008 timeline.
Goals for 2008 include development of a web
portal for the RWEP, which has been used to
successfully manage projects and workshop
submissions and reviews and which will also host
the RWEP library. (Minutes Attachment
15 – Agenda Tab 6) 43.CSAB UPDATE – Naveda
Fernando Naveda, Vice-Chair, IEEE
Computer Society (CS) Educational Activities (EA),
provided an update of CSAB activities on
behalf of Stephen Seidman, Chair, IEEE CS EA.
44.EAB/SA STANDARDS EDUCATION COMMITTEE (SEC)
REPORT – Mills a.
ACTION: Approval of Revisions to EAB/SA SEC
Charter: Mr. Mills presented proposed
revisions to the EAB/SA SEC Charter and moved
for EAB approval of the revisions as submitted in
his presentation (Minutes Attachment
16a). A discussion followed during
which he explained the purpose of the
revisions. Following discussion, the motion
was approved. c. IEEE Standards Education Website: http://standardseducation.org. d.
Tutorials, case studies and student application
papers update. First Draft - Kam Dr. Kam presented a first draft of this paper. The objective of the document is to announce the IEEE view on the desired role of standards in academic education. He pointed out that the SEC has provided feedback to the draft, and he invited comments from the EAB. All comments will be used to develop a second draft, which is expected to be prepared during August. At that time Draft Two will be shared with the EAB and EAB accreditation committees. A third draft is expected to be provided for EAB approval in November and possibly to the November Board of Directors. Comments may be sent to m.kam@ieee.org and steve_mills@hp.com.
f.Next Steps include: Complete
migration and enhancement of IEEE Standards
Education website; complete definition of
process for developing tutorials, case studies, and
application papers; conducting of market research to
establish long-term plans for future standards
education workshops/conferences;
determining, with the IEEE Expert Now
Editorial Board, SEC’s role in the
acquisition and maintenance of Standards related to
IEEE Expert Now modules; and developing a
timeline of potential seminar and conference
opportunities. (Minutes Attachment
16b – Agenda Tab 12) a. On-line program evaluator training system will be operation by early July b. ABET is seeking an expanded role in international accreditation c. A new international travel policy was approved by ABET during the March Meeting (See Minute 12 – ABET Report) d. APC has assigned three volunteers to assist the SEC in development of the “IEEE Position Paper on the Role of Technical Standards in the Curriculum of Academic Programs in Engineering, Technology and Computing.” (See Minute 17e – EAB/SA SEC Report) (Minutes Attachment 17 – Agenda Tab 7)
46.PUBLICATION SERVICES AND PRODUCTS
BOARD REPORT (PSPB) –Hall a. IEEE Expert Now courses are available in XPLORE. Fiscal performance of publication products was very good, and projections for next year are positive. b. There is a move to reduce cost of individual articles for members and nonmembers. c. Open Access experiment:
d. Data about periodicals to be collected to support competitive positioning initiative. e. Proposed Revisions to. The PSPB has submitted to the Board of Directors proposed revisions to IEEE Bylaw I-304.4 PSPB Membership; and PSPB Operations Manual, Section 2.1.1.H, which include changes that will enable the Organizational Units, including the EAB, to appoint either a past or current member of their respective bodies to the PSPB voting membership. Currently, the EAB and other OU appointments are restricted to current sitting members of their respective bodies. In the case of the TAB and MGA Board the appointment may now be of a Director-Elect. (Minutes Attachment 18 – Agenda TAB 14a, 14b) 47.TAB REPRESENTATIVE REPORT – Hall TAB Reprehensive Larry Hall provided an update of ongoing discussions within TAB relevant to the EAB:
48.MEMBER AND GEOGRAPHIC ACTIVITIES (MGA BOARD) REPRESENTATIVES REPORT – Fisher/Sinha MGA Board Representatives Dusty Fisher (Regions 1-6) and Saurabh Sinha (Regions 7-10)) provided a written report. (Agenda Tab 11)
49.ETA KAPPA NU REPORT – Irwin 50.AMERICAN SOCIETY FOR ENGINEERING EDUCATION (ASEE) – Melsa American Society for Engineering Education (ASEE) President James Melsa provided a written report. (Agenda Tab 17) 51.ELECTRICAL AND COMPUTER ENGINEERING DEPARTMENT HEADS ASSOCIATION (ECEDHA) – Kane/Smith
52.IEEE COMMITTEE ON EARTH OBSERVATION (ICEO) - Kurzweb EAB Representative to the ICEO Timothy P. Kurzweg provided a written report. (Minutes Attachment 20) 53.PRE-UNIVERSITY EDUCATION COORDINATING COMMITTEE (PECC) – Winston PECC Chair Arthur Winston provided a written report. (Agenda Tab 8) 54.CONTINUING PROFESSIONAL EDUCATION COMMITTEE (CPEC) REPORT – Plataniotis CPEC Chair Kostas Plataniotis provided a written report. (Agenda Tab 9)
55.SOCIETY OUTREACH COMMITTEE (SOOC) REPORT
– Dandekar
57.NEW BUSINESS -
Micheli-Tzanakou
58.CLOSING REMARKS – Micheli-Tzanakou
59.NEXT MEETING – Micheli-Tzanakou Hyatt Regency Hotel, New Brunswick, NJ
60.ADJOURNEMENT - Micheli-Tzanakou
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