Operating Process - Orientation of New CEAA Members | 
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IEEE Committee on Engineering Education Activities Purpose This process describes the method that will be employed for orientation of new CEAA members. Objectives The process objectives are:
Process Owner This process is owned and maintained by the Chair of the CEAA, who is responsible for its ongoing implementation. Process (a flow diagram for the process is shown in Attachment A) Initial Familiarization. New Members should become familiar with the purposes and objectives of the CEAA. Toward this end, the CEAA Chair shall contact each new Committee Member as soon as possible after the member has agreed to serve. This contact shall be made within thirty (30) days following the election. As part of this introductory contact, the role of the CEAA in the larger structure of accreditation activities, the structure and membership of the Committee, and its general operating procedures shall be described. The CEAA Chair shall also appoint an experienced Member of the Committee who will serve as Mentor to the new Member. A copy of the Charter of the Committee on Engineering Accreditation Activities, contact and length of service information on CEAA Members, and copies of all Operating Processes shall be mailed to each new Member upon his/her appointment. The new Member will study the operating processes to gain familiarity with the CEAA's key processes. The new Member will be encouraged to contact his/her Mentor for any necessary clarification of the processes, or for other information relating to service on the CEAA. New Member Mentoring. A Mentor is assigned to each new CEAA Member to facilitate the indoctrination process described in this document. The Mentor will normally be the CEAA Mentor Coordinator. For the first year visit cycle, at least some of the Visit Report assignments to each new Member will be also assigned to the new Member's Mentor. Visit Report Review. CEAA Members are required to review Visit Reports submitted by EE, CpE, Bio (and other engineering programs for which IEEE is the cognizant ABET organization) Program Evaluators. The review process is described in the CEAA Operating Process, Review of Visit Reports. The CEAA Visit Coordinator assigns two CEAA Visit Consultants to each Program Evaluator, one of whom is designated the Lead Visit Consultant. New CEAA Members will not be Lead Visit Consultants during their first year's visit cycle. Program Evaluator Mentoring. CEAA Visit Consultants act as Mentors to their assigned Program Evaluators. Normally, the Lead Consultant makes initial contact with the Evaluator prior to their visit to explain the role of mentors and to offer assistance. The two Consultants share all subsequent mentoring responsibilities. Mentors provide Evaluators with contacts for questions or issues that may arise prior to the visit and interact in post visit activities as necessary. Selection of New Program Evaluators. CEAA Members are responsible for selecting new Program Evaluators. This is done during the January meeting. Prior to the meeting, a set of new member applications and recommendations are compiled by the Educational Activities Department (EAD) Staff. This information is sent to each CEAA member in advance of the meeting along with instructions. CEAA Members review qualifications of each applicant and develop a ranking of potential new members. At its January meeting, the CEAA selects the required number of new evaluators based on inputs from the committee. Other CEAA Processes. The new CEAA Member should become familiar with other areas of responsibility for the CEAA. For example, CEAA Members are responsible for such activities as developing new accreditation criteria, collaborating with other accreditation bodies, following accreditation activities and trends in the international community, evaluator training, and keeping current on accreditation activities of other professional societies and organizations. It is recommended that the new Member actively read and communicate with others to keep current on accreditation issues. In addition, the new Member should seek opportunities to participate in subcommittee work on the CEAA in order to contribute to the CEAA's mission.
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