Technical Chapter & Affinity Group Required Reports

Technical Chapters and Affinity Groups are required to annually report: 1) meeting activity, 2) financial activity and 3) officers. These reports are necessary for the Chapter/Affinity Group to maintain viability. A Chapter/Affinity Group may be dissolved if reports are not submitted for three (3) consecutive years..

1. Meeting Activity Reports:

Meeting reports should be submitted after each meeting is held.
Submit via the web form at www.ieee.org/L31. The Section secretary should be copied using the "Email CC list" field on the bottom of the form. Once submitted from the web, there is no need to send hard copy or re-submit the forms at the end of the year.
- Chapters must hold a minimum of two technical meetings per year and maintain a membership of at least ten members, other than Students.
- Affinity Groups are required to maintain a membership at least six members, other than Students. They should hold not less than two meetings per year.

For details on rebate funding and earning an activity bonus, see the Rebate Schedule.

2. Financial Activity Report:

Income and expense information, and year end bank statements (if applicable) should be submitted to your Section's treasurer for consolidation into the Section Financial report (L50).
When? The information described above should be give to your Section's treasurer as soon as possible after 31 December. The Section treasurer has to have the consolidated report to IEEE by the third week in February.

3. Officer Report:

The Chapter/Affinity Group Chair and Treasurer name, member number and email address should be sent to the Section secretary for Section records and submission with the Section’s reports.
When? Within 21 days of an election. If the same officer is going to be in place for an upcoming year, send that information to the Section secretary in December, along with updated contact information if applicable.

NOTE: Chapters also have a Technical Society "Parent." Each Society has different reporting requirements (or may have no requirements at all). Please see the Society Chapter Funding Guide or contact your Society officers for more information.