JANUARY
All New Officers
Chair
- Preside over first Section Executive
Committee meeting.
- Formulate Section meeting plans for
coming year.
- Complete appointment of Section
Committee Chairs and representatives.
- Find out date of the Regional Committee
meeting and make plans to attend.
Treasurer
- Obtain previous year's financial
records from former Treasurer - sign
previous year financial report.
- Ascertain that proper signatures
(current officers and IEEE Director of
Finance) are on all bank accounts.
- Oversee preliminary budget approval.
Secretary
- If it was not already done by the
previous year's secretary, report
names, member numbers and contact
information of Section officers and Chapter and
Affinity Group Chairs to IEEE
Headquarters.
Web Master
Program Committee
- Program to be outlined of Section,
Subsection, Chapter and Affinity Group
meetings for the coming year, including
speakers.
SAMIEEE (Section Access to Membership
Information)
- All officers automatically have access
to the web based SAMIEEE program.
If needed, sign
up for training.
Membership Development key date
- 3rd membership renewal notice sent from
IEEE Headquarters.
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FEBRUARY
Vice Chair or Secretary
- Complete master calendar of all Section
activities for the coming year,
including all Section, Subsection, Chapter and
Affinity Group meetings.
- Determine that the Section, Subsection
and Chapters will hold minimum number of
meetings of the year: 5 for Sections, 5
for Subsections, 2 for Affinity Groups
and 2 technical meetings for Chapters.
Secretary
Treasurer
- Verify that previous year's financial
report has been submitted to IEEE
Headquarters by third week of the month.
Web Master
- Update web pages with upcoming meeting
dates
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MARCH
Treasurer
- Oversee final budget approval
Membership Development key dates
- Half-year dues now available for new or
re-instating members.
- 4th membership renewal notice sent from
IEEE Headquarters.
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APRIL/MAY
Chair, Vice Chair, Secretary, Treasurer
- Watch for Section's rebate, either
mailed as a check to Treasurer's
attention or deposited into your Section's
Concentration Bank account. Copy
of the rebate statement is mailed separately to
Section officers. When it arrives,
review the statement for accuracy and
deposit check if applicable. If the
Section does not receive a check or
notice of deposit, or if there is a question
regarding the statement, contact sec-rebate@ieee.org.
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JUNE
Chair, Vice Chair, Secretary, Treasurer
- If there are any Chapters within the
Section that have reported less than the
minimum required 2
technical meetings for more than a year, a
notice will be received by Section officers.
Inactive Chapters can be rejuvenated
or may be officially dissolved.
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AUGUST
Membership Development key date
- Cut-off for current year membership
applications, including those for 1/2
year membership.
- Elevation of graduating students on
IEEE membership database is done at
month-end July and again month-end August. Check
records of graduated students to see
that they have the correct membership grade (if
sufficient information is not provided, they
will automatically be given Associate
grade).
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SEPTEMBER
Web Master
- Update web pages with upcoming fall
meetings.
Membership Development key date
- Membership for upcoming year is
available.
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OCTOBER
Chair
- Consider appointments to the
Nominations Committee for next year's
Section officers. (In some cases, the
Nominations Committee is a standing
Section Committee)
- IEEE solicits names of candidates
recommended for IEEE elective offices
and for appointments to Institute Standing
Committees and Boards.
Awards
Membership Development key date
- 1st dues renewal notice is sent via
mail or email from IEEE Headquarters.
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NOVEMBER
Chair
- Names of newly elected Fellows
are available from IEEE
Headquarters. Make arrangements for
honoring new Fellows at an appropriate
ceremony during the first quarter of the coming
year.
- Schedule a transition meeting with
incoming officers.
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DECEMBER
Outgoing Chair
- Prepare consolidated report of
Section activities during term of
office, submitting copies to Region Director and
Incoming Chair.
Incoming Chair
- Immediately following election, appoint
Chairs of all Section Committees.
- Start to develop recommended program of
Section activities for coming year.
Outgoing Secretary
- As soon as the information becomes
available, notify
IEEE Headquarters of the names, member
numbers and contact information of all newly
elected Section officers and Subgroup
officers (Subsections, Chapters, Affinity
Groups).
Outgoing Treasurer
- Prepare annual report on the finances
of the Section. Have accounts in
proper order for an audit.
- Arrange for transfer of all financial
records to incoming Treasurer.
Incoming Treasurer
- Start to prepare preliminary budget for
review by the Section Chair.
- Obtain financial records from outgoing
Treasurer.
Membership Development key date
- 2nd membership renewal notice sent from
IEEE Headquarters.
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