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Creating New Technical Chapters Officer Training and Orientation SAMIEEE (membership data) CREATING NEW TECHNICAL CHAPTERS Society
Chapter Coordinators looking for opportunities to
form new or joint Chapters, or to expand
existing ones may need to know what
steps to take. Analyzing Society
membership figures within a particular Region
or Section can help identify potential Chapter
members and determine where new Chapters might
be developed.
The IEEE Operations Center in Piscataway, New Jersey, USA, houses a staff of approximately 600 people to serve our members. To better
serve members in Region 10, the IEEE maintains an
operations center in Singapore to address
member inquiries, expedite order processing
and membership renewals, answer questions about
availability and pricing of products, and
supply applications and other membership
materials and forms. Sections in Region 10 are
welcome to contact this center whenever
needed.
Many Sections overlook a hidden resource residing right within their own Section - Life members! These individuals offer decades of experience in the engineering profession, as well as an in-depth knowledge of the IEEE. Consider asking a Life member to speak at a Chapter meeting concerning his or her area of engineering expertise. These members might also be encouraged to visit local universities and talk to engineering students about career planning and continuing education. We have discovered that a number of engineers are involved in local science museum activities, where pre-college students are encouraged to consider careers in engineering. Sections
may form Life Members Affinity Groups, providing
Life members an opportunity to organize
technical and social activities and interact.
Technical programs such as field trips to local
companies are an example of such activities,
while social meetings - for example, luncheons -
provide a forum for participants to discuss
technology. Check out the Life
Members web site.
There may
be times, even as a SAMIEEE program participant,
that you will need lists or labels that you
cannot produce yourself. In many cases,
IEEE can provide the
labels or lists you need. There is a
per-record fee for this service which includes
first-class shipping and handling charges, and which
is charged to your Geographic Unit. An
executive officer of your Geographic Unit must
approve the charge. Special shipping is
available, at an additional cost. It
usually takes 3-5 working days to produce your
data; shipping time is additional.
The Conference Organizer site is a valuable source if information, guidelines, best practices and IEEE Policy for conference organizers. The following manuals and forms can be accessed from this site:
IEEE
Technical Activities -Conference Services
OFFICER TRAINING & ORIENTATION The
quality of the orientation and training that a new
officer receives can be one of the determining
factors in his/her effectiveness as an IEEE
leader. The Section/Chapter Support staff can
provide you with the information you need to
run your Section, as well as the material and
facts you need to train
incoming officers.
Learn how to prepare slides for the most effective presentations. The Presentation Guide features pages of easy-to-follow instructions and examples.
SAMIEEE means Section Access to Membership Information. If you are a Section Chair, Vice Chair, Secretary, Treasurer, Membership Development Chair or registered SAMIEEE recipient, you will automatically be allowed access to this web-based program (you must have an IEEE web account to log in). Go to the
SAMIEEE
web site for more information about
system requirements and to register for
training.
The
SCOOP is an e-newsletter published
monthly and distributed to all Section Chairs and
Treasurers. The SCOOP features many timely
articles with one thing in common - all the
information will be of interest to volunteer
leadership. Items are usually brief and to the
point, and there is always contact information
listed so that you can inquire about any item
printed in The SCOOP. If you would like
to receive the SCOOP each month via e-mail,
send an e-mail request to scoop@ieee.org.
Once every three years, the local leaders of the IEEE from around the world gather at one of the IEEE's most important meetings: Sections Congress. At Congress, Section representatives have the opportunity to learn to maximize their effectiveness as IEEE local leaders, network with other IEEE volunteers, and, through the vehicle of the recommendations or issues raised during the breakout sessions, convey to the IEEE Executive Committee and other IEEE leaders their concerns and recommendations for the IEEE. The IEEE ExCom and Board of Directors take those recommendations into account as they chart the future course of the Institute. All
Sections are encouraged to send a representative to
the Congress. Funding for primary Section
delegates is partially subsidized by the
Member and Geographic Activities Board through
the Regions, but there is still some expense
to be borne by the Section. Therefore,
Sections are encouraged to add a line item to their
annual budgets, so money can be set aside each
year to enable a representative to attend the
next Congress.
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