TERM OF OFFICE
The term of office begins at the start of the
calendar year, or as soon as the results of
the election are determined, and continue for one
year or until a successor is elected and takes
office.
DUTIES
In some Units the
duties of Treasurer are combined with the office of
Secretary. Generally, it is the job of the Treasurer
to:
- Be familiar with all applicable
information on these web pages.
-
Collect
financial records from the outgoing Unit
Treasurer
-
Make sure
all bank accounts have as the authorized
signatories the current officers
and, where local laws and regulations
permit, the IEEE Staff Director of
Financial Services.
-
Assist in
the preparation of the Unit budget to be
submitted for approval at the
first meeting of the Unit Executive
Committee. Periodically review the
income and expenditures to insure that
operations do not exceed the budget and
bring to the attention of the Unit
Executive Committee any overrun of the
budget.
-
Attend all
meetings of the Unit Executive
Committee.
-
Enter all
receipts and disbursements in an account
book and/or computer record.
-
Deposit
money received in the name of the Unit in a
depository determined by the Unit
Executive Committee. Please refer to
guidelines for bank accounts and
investments.
-
Prepare
monthly bank reconciliation.
-
Make
disbursements as directed by the Unit
Executive Committee.
-
Prepare
such financial reports as directed by the
Unit Executive Committee.
-
Prepare
and forward to IEEE by the end of the third
week in February, the annual
required financial
report (L-50) as of 31 December
the previous year. Section rebates will be
withheld until accurate and
complete Financial Statements have been
received. Financial Statements
will be considered incomplete unless all
applicable Schedules, copies of
year-end bank and investment statements and
all applicable Subsection, Chapter
and Affinity Group Financial Reports
are included.
-
Prepare
and forward to IEEE Headquarters additional
financial statements as may be
required by the IEEE Executive
Committee.
-
At
term-end, arrange for the transfer of
financial records to the incoming
Unit Treasurer and advise the bank of the
new authorized signatures for each
account.
