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What is
Conference eXpress?
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What is PDF eXpress?
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What is the difference
between Conference eXpress and PDF eXpress?
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How do I know if
I should use Conference eXpress or PDF eXpress?
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What is the
Conference ID?
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How do I get my
Conference ID?
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I have my
Conference ID. Where do I begin?
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What is eCopyright?
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Why can't I submit
a PDF to Conference eXpress?
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What does
"Xplore-compatible" mean?
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I am not in the same
time zone as the IEEE Operations Center
(Eastern Standard/Daylight Time, United
States). What time of the day do the
deadlines actually occur?
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I received a
CD-ROM of the proceedings at the
conference, but there are no page numbers on
the papers to make references to them in
other publications. How do I find out the
proper reference?
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Can I use my
IEEE Web Account with Conference eXpress
and/or PDF eXpress?
Q. What is Conference eXpress?
A. Conference eXpress is a suite of services
offered by the IEEE Conference and Custom
Publishing department. It includes:
- Project
management
- Use of the
Conference eXpress websites
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Online instructions site with schedule,
layout guides, submission
instructions
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Templates (Word and LaTeX)
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File collection
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Automated conversion to
Xplore-compatible PDFs
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Automated electronic proofing system for
authors
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Copyright collection (NEW! eCopyright)
- Production
of a CD-ROM and/or print proceedings
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Cover design
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Front and back matter layout
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Electronic proofing
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Organization and pagination of articles
- Shipment of
proceedings media to conference site, or
mailing to a list of addresses
- Delivery of
an Xplore-compatible proceedings for direct
input into IEEE Xplore®.
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Q. What is PDF eXpress?
A. PDF eXpress is an IEEE-sponsored tool that
will assist conference organizers and authors in
complying with the latest IEEE Xplore®
requirements for PDF files. Conferences that have
completed the acquisitions process with the IEEE
Conference Publications Program are eligible to
participate. If your conference has signed up to
use Conference eXpress, you do not need this tool.
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Q. What is the difference between Conference
eXpress and PDF eXpress?
A. Conference eXpress is a full
publishing service (fee-paid) offered by the IEEE
Conference and Custom Publishing Department. This
service includes automated file conversion and
collection for authors, use of the new eCopyright
form, production of CD-ROM and/or print media,
cover design, project management, and delivery of
the proceedings to IEEE Xplore®.
Conference eXpress also offers online peer review.
PDF eXpress is a "subset" of Conference
eXpress. It is a free tool for IEEE conference
authors to create Xplore-compatible files. PDF
eXpress is not a file collection service, and may
only be used by conferences who complete the IEEE
acquisitions process into the Conference
Publication Program. Copyright collection,
proceedings production, and delivery to IEEE
Xplore are among the responsibilities of each
individual conference.
Conferences
wanting either service must sign up to gain access
for their authors. IEEE Conference Authors may use
these services only if the conference they are
submitting to have signed up to use them.
To request
Conference eXpress services for your conference,
email us at conferencepublishing@ieee.org.
To sign up for PDF eXpress, indicate your interest
during the Conference Publications Program
acquisitions process, or email pdfsupport@ieee.org.
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Q. How do I know if I should use Conference
eXpress or PDF eXpress?
A. Conference eXpress users will be directed to
http://www.ieee.org/
conferencepublishing. PDF eXpress users will
be directed to http://www.ieee.org/portal/cms_docs/pubs/
confstandards/pdfexpress/pdf_eXpress_Site_Setup.jsp.
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Q. What is the Conference ID?
A. The Conference ID allows authors to access a
conference-specific set of instructions, and links
your submissions to the proper conference. Both
Conference eXpress and PDF eXpress require a
Conference ID to create an account and access the
sites.
Conference
eXpress users may access author instructions by
entering the Conference ID into the form on our main
page. Authors also need the Conference ID to
set up their Conference eXpress accounts, and for
account login.
PDF eXpress users
should go to http://www.ieee.org/portal/cms_docs/pubs/
confstandards/pdfexpress/pdf_eXpress_Site_Setup.jsp
to set up their PDF eXpress accounts and use the
service. Please note that PDF eXpress is not a
file collection site: consult the conference's
specific instructions on submitting
Xplore-compatible manuscripts for publication.
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Q. How do I get my Conference ID?
A. If your conference has signed up to use
Conference eXpress or PDF eXpress, the Conference
ID will be available either on the conference's
main page, or in your Acceptance letter or other
correspondence from the conference committee.
Contact your conference organizer for further
details. Please note that not every IEEE
conference has a Conference ID.
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Q. I have my Conference ID. Where do I begin?
A. Go to the IEEE Conference and Custom
Publishing home page at http://www.ieee.org/conferencepublishing.
Enter your Conference ID in the field provided and
click Go. There you will find information on
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Publication deadlines
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Templates and formatting requirements
- Using
and rendering graphics and fonts
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Filetypes accepted by Conference eXpress (if
your native application format is not
listed, contact your production editor,
whose email address is at the bottom of
the first page of the instructions, and
appears as a link in the sidebar under
Manuscript Preparation and Submission
Help)
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Instructions for completing the IEEE
eCopyright form
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Compressing your submission (LaTeX users
MUST submit their electronic paper in an
archive containing all image files plus a
DVI)
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Accessing Conference eXpress and creating
your submission account
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Submitting your file(s) for conversion
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Checking your PDF proof
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Approving or revising your proof
- Getting
help with layout and submission
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Q. What is eCopyright?
A. eCopyright is the fastest and easiest way to
transfer copyright to IEEE. It is available
through Conference eXpress and Manuscript Central
(online peer review system for
transactions/journals).
The online
eCopyright form replaces the old PDF and paper
copies, but the text is exactly the same. The
eCopyright form has options for US government
(where no copyright may apply) and crown copyright
(where copyright is maintained by the British,
Canadian, or Australian government) authorship.
Regardless of who
owns copyright, a form must be completed for every
(final) submission to an IEEE conference.
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Q. Why can't I submit a PDF to Conference eXpress?
A. Our department uses a fully electronic
workflow, which requires that the PDFs used in
production meet a certain set of specifications.
There are many variables in creating PDFs, and our
experience has taught us that it is more
efficient, both for the authors and for us, to
perform the conversion to PDF centrally. If you
are not satisfied with the automated conversion,
you can Request a Manual Conversion at no extra
cost to the conference, and indicate what the
problems you find in your proof.
The proofs
generated by Conference eXpress are fully
Xplore-compatible, and will be used in IEEE's
archives to generate the permanent record.
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Q. What does "Xplore-compatible" mean?
A. IEEE Xplore is the online delivery system for
all IEEE publications. This system has specific
requirements for PDFs. All documents in Xplore
must meet these requirements before they are
included in the archive. If a PDF is
"Xplore-compatible", it means that the file meets
the specs.
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Q. I am not in the same time zone as the IEEE
Operations Center (Eastern Standard/Daylight
Time, United States). What time of the day do
the deadlines actually occur?
A. If your conference uses Conference eXpress or
PDF eXpress, deadlines are set as of 11:59pm
(23:59), Apia, Samoa local time (Standard time
zone: UTC/GMT-11 hours). This time assures that
authors anywhere in the world may have the full
day to submit.
However, it is
highly recommended that you do not
wait until the last minute! If you do, you
run the risk of missing the deadline due to
unforeseen circumstances, such as a bad upload or
conversion. Due to heavy site use near and on the
actual day of the deadline, the likelihood of
difficulties with the process may increase. Manual
conversion processing is also slower at the
deadline because of increased requests.
If your
conference does not use Conference eXpress or PDF
eXpress, consult your conference's main contact or
webpage for specific deadlines and instructions.
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Q. I received a CD-ROM of the proceedings at the
conference, but there are no page numbers on the
papers to make references to them in other
publications. How do I find out the proper reference?
A. As the printed version of the proceedings is
still the document of record, proper references
may be found when the proceedings is posted in
IEEE Xplore. Some proceedings also
include the Table of Contents from the book
version on the CD-ROM, if available.
In the future,
DOIs (Digital Object Identifiers) will serve as
the reference. The IEEE Conference and Custom
Publishing Department plans to offer early DOI
assignments as a special benefit for users of the
Conference eXpress service.
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Q. Can I use my IEEE Web Account with Conference
eXpress and/or PDF eXpress?
A. IEEE Web Accounts are not currently supported
by Conference eXpress or PDF eXpress.
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