Comparing Conference eXpress and PDF eXpress®

Which eXpress Works for Your Conference?

	Conference eXpress	PDF eXpress
What Are the Deliverables?	Finished proceedings delivered to final destination/s (including Xplore)	Individual IEEE Xplore®-ready PDFs to authors
Is Project Management Included?	Yes	No
Is It Free?	No	Yes
How Do I Get More Information?	Request an estimate (DOC, 80 KB) specific to your conference publishing needs	About PDF eXpress

Deliverables are what a conference organizer can expect at the end of the eXpress process.

With PDF eXpress, the final deliverable is validated PDFs that are sent to the authors who used the tool.

With Conference eXpress, a conference can choose among several options.
First, it can choose how to organize the collection of guaranteed Xplore-compliant PDFs:

• As single PDFs to be submitted by IEEE eXpress to IEEE Xplore on behalf of the conference together with
• All PDFs combined into one PDF in book sequence (an eBook) or
• All individual PDFs hyperlinked together to enable searches by author, title, session, and track, if applicable (an eGuide).

Additionally with Conference eXpress, a conference chooses whether it wants finished books, CDs or USBs for delivery to conference attendees at the conference or afterwards. Or the conference can request a master to have duplication done overseas to avoid the time and expense of shipping.

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What Is Included in Project Management?

Customization / Coordination

Consult with Conference Organizer about conference needs and goals to establish an individual production plan
Establish milestones and coordinate schedules for seamless author interface (notably between registration and production)
Develop communication and correspondence methods among the conference organizers, registration services, authors, and our staff to meet goals
Offer optional design and editorial services for page layout, program proofreading, customized cover creation

Collection / Creation

Create and maintain customized on-line author instructions that provides all final submission requirements and also links to conference and registration as indicated during customization
Convert author source files to Xplore-compliant PDFs while retaining highest file quality:
- Type 3 fonts converted to Type 1 fonts, which both improves the file’s screen appearance and reduces its size
- Maintain color in file as created by the author
Collect and log IEEE Copyright forms
Enable organizers to collect ID codes, confirmation codes (to facilitate registration compliance, for example), etc.

Communication / Compliance

Inform authors of submission status (account creation, receipt of submission, conversion completion, approval status)
Keep log of manuscript receipts, copyright compliance, and author metadata, and provide regular updates to conference organizer
Review receipts to conference-provided list of acceptances
Comply with requirements as stipulated in the IEEE Letter of Acquisition on behalf of conference

Delivery: During its entire operation for a quarter century, IEEE eXpress has not missed a single conference date delivery.

On behalf of the conference, IEEE eXpress will submit the proceedings to IEEE Abstract and Indexing and to IEEE Xplore.

Note: Elsevier will include IEEE Xplore technical conference articles in its EI Compendex if they are full-text and written in English.

Additionally, as indicated by agreement with conference, coordinate the delivery of product/s to conference site and/or other locations, including individual mailings.

Request an Estimate for Conference eXpress service (DOC, 80 KB)

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