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Get Started: Request A Meeting

IEEE Meeting Planning Services is here to assist you in planning a successful meeting.

* Indicates required field

Consultation
Site Selection
Contract Negotiation
Contract Review
Meeting Announcement
Registration
Transportation
Set-up & Menu Planning
On-Site Support:
Name Badges

 

Meeting Name*

Organizational Units*
Meeting Contact*
Extension*
Email Address*
Meeting Dates*
Location Requested*
Room Rate Range*

Date Flexibility*
Yes
No

Please insert meeting dates and number of rooms requested below:

 
SUN
MON
TUES
WED
THURS
FRI
SAT
Date
Rooms

VIP's included in the above room request

Individuals make their own reservations

 Yes No
Take Advantage of IEEE's Tax Exempt Benefit

Provide rooming list

 Yes No

Room and tax posted to Master Account

Yes No

Meeting History
(previous venue; provide location and hotel name)
Previous Room Rate


I require more than one meeting room


Meeting Room Set-up
Date: Start Time: End Time:
Room Set-up

View Configurations

No. of Persons
(MPS standard -
2 per 6ft. table)


Observer Theater Schoolroom
Literature Table(s) Yes No How Many

Please specify breakfast and luncheon preferences:

Breakfast/roll-In Lunch/roll-In
Breakfast/separate Room Lunch/separate room


Audio/Visual:
Please select all required A/V equipment.

Date Required:

Item Quantity
O/H projector w/screen
High Intensity O/H projector
35mm slide projector:
NEC Unit/Data Projector:
(The NEC Unit will be provided by the hotel or IEEE if held at the Operations Center. Otherwise the unit will be rented through the hotel.)
VCR, Color monitor
Standing podium

Microphone(s) Required

 
  Hand-held Wireless
  Hand-held Wired
  Wireless Lavalier
  Standing Podium Mic
  Podium w/Wireless Handheld Mic
  Podium w/Wireless Lavilier
  Podium w/Built-in Mic
Speakerphone
Professional audio taping
Power strips w/surge protector
Extension cord
Screen
Flipchart w/markers


COMMENTS:

Please provide any special requests below:

Account Number for P.O.

Person authorized to approve P.O. for this meeting

Distribution Listing for Meeting Announcement
(i.e., alias lists, individual names, any staff, etc.)

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