Registration Instructions

You can begin your registration by clicking on the Register and/or reserve my hotel  link in the right hand "What do you want to do" tool bar. Please follow the instructions as prompted.

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The registration system stores your contact information for convenience, while maintaining your confidentiality.

Enter your IEEE Member/Staff Web Account and Password and click Login. Your personal information will pre-populate in the contact information fields. You also have the ability to edit and store your information.

If you do not have a web account, please follow the instructions as prompted. Please note if a web account is not established, your contact information will not pre-populate. Your information will be saved and a profile will be built so that your information will appear in subsequent registrations.

If you would like to register for the Panel of Conference Organizers (POCO) without creating a web account, click the Register Without a Web Account link.

If you do not create a web account, each time you register for the Panel of Conference Organizers (POCO), you will need to enter all of your personal information.

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Once in the system, you will need to utilize the Continue and Back buttons located at the top/bottom of each page to navigate through the system.  Do not use the back and forward buttons in the browser.

Please be sure to enter all of your contact information and, if you are bringing a Companion, their information may be registered at the same time.  The name of your Companion is the only information required on the Registrant Information page.

Enter all of your contact information. Under Organizational Unit, please make the appropriate selection, including if you are a Staff Member or Volunteer. If you are associated with a Society, please use the drop down list and make the appropriate selection under IEEE Society Affiliation.

Click Continue at the top/bottom of the page.

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Determine the meeting itinerary for yourself and/or your Companion by checking the box next to each meeting or event you plan to attend. If you are registering for a Companion simultaneously, the meeting schedule will appear in 2 columns.

Please note: The key in the upper right hand corner of the Meeting Schedule page Column #1 is for the attendee, and Column #2 is for the Companion. Please select the appropriate activities for both.

Click Continue at the top/bottom of the page. 

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Use the drop down list to select the Seattle Marriott Waterfront if you require a hotel reservation. Select your desired room type. Use the drop down lists to select your Arrival and Departure dates.
Click Continue at the top/bottom of the page.

If you do not require a hotel reservation, simply click Continue at the top/bottom of the page.
You will skip the Hotel Special Requests and automatically go to the Registration Summary page. 

If you have Special Requests for your hotel accommodation, simply enable the check boxes next to each Special Request you desire.  Click Continue at the top/bottom of the page.   If you have any other special needs, please send an e-mail to Meeting Planning Services at mps@ieee.org with your requirements and we will respond to you to review.

Once on the Summary page, take a moment to review your selections.  Use the Back button if you need to make any adjustments before submitting. If no adjustments are necessary, click Submit and Finish at the bottom of page to receive a confirmation.

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You will also receive a confirmation via email. Print the confirmation and keep it for your records. If you have also registered a companion, there will be two (2) separate reference numbers - one for the attendee and one for the companion. If you need to make updates to your registration, you will need the nine-digit alphanumeric code listed in the upper right corner of your confirmation.

A second confirmation letter will be emailed to your attention approximately two weeks prior to the Panel of Conference Organizers (POCO), which will contain your hotel confirmation number.

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You can update your registration from any of the Panel of Conference Organizers (POCO) web pages by clicking on the Update Your Registration link. When updating your registration information, you will be prompted to enter your Reference Code. Your Reference Code is a nine-digit alphanumeric code (i.e. C1W-xxx-xxx) and can be located on your initial confirmation page.

If you need assistance locating your Reference Code, please contact mps@ieee.org.

Please note: If you have registered a companion, you will have to use the companion's reference code to update their information. You will not be able to update both at the same time.

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Should you need to cancel your Hotel Reservation, please contact Meeting Planning Services at mps@ieee.org to request cancellation.

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