Travel Information

For your convenience, airline tickets and car rentals may be booked through IEEE’s corporate travel agency, World Travel Inc.Hours of operation are 8:00 a.m. to 5:30 p.m. Eastern Time, Monday through Friday. 

For more information, contact:

IEEE Travel Program Website: http://www.ieee.org/web/aboutus/travel/index.html

Email: ieee@worldtravelinc.com

Phone: +1 800 TRY IEEE (+1 800 879 4333) in the US and Canada; +1 717 556 1100 elsewhere

Please reference IEEE’s account 1iV9

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Citizens of certain countries, traveling for visitor visa purposes for 90 days or less, and who meet all the requirements, can travel to the United States for tourism or business under the Visa Waiver Program. Additionally, certain citizens of Canada and Bermuda do not need a visa to visit the U.S.

Many of these temporary visitors, traveling for the business and pleasure purposes explained above, need visitor visas to enter the United States. The type of visa you must have is defined by immigration law, and relates to the purpose of your travel. Please note: If you want to travel to the United States to study or to work, you will need a different kind of visa.

The U.S. government made some changes in visa procedures after the terrorist attacks of September 11, 2001. We made changes in various procedures to make sure that both U.S. citizens and visitors are safe. Advance planning by travelers is essential, for them to have their visa when they need it to come to the U.S. For most visa applicants, an interview is required as a standard part of visa processing. Visa applications are evaluated very carefully and take more time now than in the past. Some applications require additional security screening. Improved and automated procedures have considerably sped up visa clearance procedures.

For visa application procedures, forms and more, select Visitor Visa. Contact an U.S. embassy or consulate to schedule an interview appointment, and learn about additional instructions, such as how to pay the visa application processing fee, and more.

Attendees Travel Expenses:
The IEEE will pay for meeting space and meals during the meeting however, all transportation, and sleeping rooms are to be covered by your OU.  Please be sure to get approval from your OU.

Your Expense Report should be submitted to your sponsoring OU.

Companions:  
Your Companion is welcome to attend any of the group Breakfasts, Receptions, and Dinners scheduled.  Since we will be extending our business discussions through lunch, Companions are not included at the IEEE sponsored working lunch on the second day.

Room and Tax:
Attendee’s Room and Tax only will be direct billed to the IEEE over the official dates of the program and will not appear on your hotel folio at time of check-out.  Any additional nights will be at the individual’s expense.  For any questions, please contact your Society Treasurer or Executive Officer.

Staff Travel Expenses:
Staff hotel room and tax only (incidentals will be on own and submitted via an expense report) will be direct-billed to the IEEE Master Account for the nights of 23, 24, 25 and 26 July.  All other nights will be the individual’s responsibility and should not appear on your expense report.

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