IEEE Member and Geographic Activities Section Recognition Awards

     SECTION RECOGNITION AWARDS

• Outstanding Large Section Award
• Outstanding Small Section Award
• Section Membership Growth Award
• Section Sustained Membership Growth Award
• Section Significant Anniversary Banner
• Section Certificates of Appreciation
  • Section Chair
  • Chapter Chair
  • Affinity Group Chair
  • General Certificate

OUTSTANDING LARGE SECTION AWARD

Purpose - The MGA Outstanding Large Section Award will be awarded to one Section to recognize the excellent work of the Section in the past year.  The total membership of a Large Section (including Students) shall be 501 or greater as of 31 December of the prior year.   

Schedule
Nomination Deadline - 15 May
Recipient endorsed by MGA ARC - 1 June
Recipient notified - Following the June RAB Meeting

Basis of selection
The following aspects and activities in the past year would be considered in selecting the Outstanding Large Section:

• Completed nomination form (PDF, 104 KB) must be submitted.
• Submission of financial, officers and meeting report must be submitted.
• Evidence of retention of members;
• New GOLD Affinity Group Formations;
• Active Student Branch activity such as student paper contest, recruitment of student members;
• Continuing Educational activities including conferences, technical activities, training courses;
• Contacts with section members including the number of Newsletter issues, email Newsletters, regular updates of Section, Chapters and Student Branches Web Page;
• Community projects/service that project positive visibility to IEEE; and
• Continuing support for Section/Chapter Activities. 

No Section may receive two MGA Outstanding Section Awards within three years.

Selection Committee
The MGA Awards & Recognition Committee to review the nominations submitted by the Region Awards Chair and selects and endorses the recipient.  The Member and Geographic Activities Board will approve the recipient.

Award Instrument - A plaque will be awarded to the MGA Outstanding Large Section Recipient.

Presentation
The VP-Member and Geographic Activities or the Regional Director to present the recipient at an appropriate Regional event in which the Section Chair or representative of the Section will be attending.  In the year of Sections Congress, the current recipient and the two previous recipients will be properly recognized at Sections Congress.

Record - The Member and Geographic Activities Department maintains a record of award recipients.

Region Awards Chair Submit nominations to:
IEEE Member and Geographic Activities
ATTN: MGA Awards
445 Hoes Lane
Piscataway, NJ 08855-1331 USA

Telephone:+1 732 562 5519            Fax:   +1 732  463 3657
e-mail:        mga-awards@ieee.org

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OUTSTANDING SMALL SECTION AWARD

Purpose - The MGA Outstanding Small Section Award will be awarded to one Section to recognize the excellent work of the Section in the past year.  The total membership of a Small Section (including Students) shall be 500 or less as of 31 December of the prior year.   

Schedule
Nomination Deadline: 15 May
Recipient endorsed by MGA ARC: 1 June
Recipient notified: Following June MGA Board Meeting

Basis of selection
The following aspects and activities in the past year would be considered in selecting the Outstanding Small Section:

• Completed nomination form (PDF, 104 KB) must be submitted.
• Submission of financial, officers and meeting report must be submitted.
• Evidence of retention of members;
• New GOLD Affinity Group Formations;
• Active Student Branch activity such as student paper contest, recruitment of student members;
• Continuing Educational activities including conferences, technical activities, training courses;
• Contacts with section members including the number of Newsletter issues, email Newsletters, regular updates of Section, Chapters and Student Branches Web Page;
• Community projects/service that project positive visibility to IEEE; and
• Continuing support for Section/Chapter Activities. 

No Section may receive two MGA Outstanding Section Awards within three years.

Selection Committee
The MGA Awards & Recognition Committee to review the nominations submitted by the Region Awards Chair and selects and endorses the recipient.  The Member and Geographic Activities Board will approve the recipient.

Award Instrument - A plaque will be awarded to the MGA Outstanding Small Section Recipient.

Presentation
The VP-Member and Geographic Activities or the Regional Director to present the recipient at an appropriate Regional event in which the Section Chair or representative of the Section will be attending.  In the year of Sections Congress, the current recipient and the two previous recipients will be properly recognized at Sections Congress.

Record - The Member and Geographic Activities Department maintains a record of award recipients.  

Region Awards Chair Submit nominations to:
IEEE Member and Geographic Activities
ATTN: MGA Awards
445 Hoes Lane
Piscataway, NJ 08855-1331 USA

Telephone:+1 732 562 5519           

Fax:           +1 732  463 3657
e-mail:        mga-awards@ieee.org

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SECTION MEMBERSHIP GROWTH AWARD

Purpose - To recognize the Section in each Region having achieved the highest rate of growth.

Scope -  One per Region.

No Nomination Required - The Member and Geographic Activities Department will automatically generate statistics for submission to MGA ARC.

Basis of Selection
Greatest level of growth will be based on a composite rating, considering the highest percentage of increase in membership and highest increase in new elections relative to other sections in good standing within each region. To qualify a Section must have the required maintenance level of 25 members as of the start of calendar year in which the award is given.

The equation used to obtain regional section growth statistics is:

Note: Statistics do not include Student or Honorary Members

Award Instrument
Certificate inscribed with Section name and accomplishment.

Presentation
Presentation made by Vice President, Member and Geographic Activities and/or respective Regional Director at an occasion selected by the Region Director.

Records
The Member and Geographic Activities Department maintains a record of award recipients.

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SECTION SUSTAINED MEMBERSHIP GROWTH AWARD

Introduction
The Section must have met ALL Bylaws requirements, including minimum membership and reporting during the last three years.

Total membership of the Section excluding Students has not decreased in any of the last four years.

Purpose - To recognize the Sections which have had continued success in attracting and retaining IEEE membership.

Scope - One per Region.

No Nomination Required
The Member and Geographic Activities Department will automatically generate statistics for submission to the MGA Awards & Recognition Committee. Following endorsement by MGA ARC, the Member and Geographic Activities Board will be requested to approve the recipients.

Basis of Selection
A set of 3-year results (4-year membership totals) will be tabulated as extracted from the individual year Section Membership Growth Award results. Sections that do not fulfill conditions 1 and 2 (as stated above in the introduction) are eliminated. The recipient is the Section with the best composite score.

The Section Membership Growth Award formula is as follows:

Award Instrument - Certificate inscribed with Section name and accomplishment.  Letters to the Section Chair.

Presentation - Presentation made by Vice President, Member and Geographic Activities and/or respective Regional Director at an occasion selected by the Regional Director.

Timetable - Recipients of the Sustained Growth Award will be announced during the first or second Member and Geographic Activities Board meeting.

Records - The Member and Geographic Activities Department maintains a record of award recipients.

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SECTION SIGNIFICANT ANNIVERSARY BANNER

Purpose - To recognize a Section for outstanding longevity through continuity in member support and enthusiasm.

Scope - Any eligible Section, all Regions.

No Nomination Required - The Member and Geographic Activities Department will automatically generate information for submission to MGA ARC.

Basis of Selection - The significant anniversaries recognized are 25, 50, 75 and 100 years.

Award Instrument - Podium banner (30" x 42") with dark blue field. The banner will contain the IEEE logo,  IEEE anniversary date and "Service to the Profession" applied in gold cloth.  The Section name and founding year are silk screened in gold.

Presentation - Presented by the Regional Director or his delegate, at an occasion selected by the Region Director.

Records - The Member and Geographic Activities Department maintains a record of recipients and Section anniversary dates.

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CERTIFICATES OF APPRECIATION

SECTION CHAIR

Purpose - To recognize services rendered to the IEEE while serving as Section Chair.

No Nomination Required - The Section Secretary should notify Member and Geographic Activities of the term of office of the Chair. Member and Geographic Activities Department will automatically issue a certificate to the Chair when his/her term of office expires. May also be requested by any regional entity for special presentation.

Award Instrument - Certificate of Appreciation, signed by the President of the IEEE.

Presentation - No formal presentation vehicle.

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CHAPTER CHAIR

Purpose -To recognize services rendered to the IEEE while serving as Chapter Chair.

No Nomination Required - The Section Secretary should notify the Member and Geographic Activities Department of the term of office of the Chair. The Member and Geographic Activities Department will automatically issue a certificate to the Chair when his/her term of office expires.  May also be requested by any regional entity for special presentation.

Award Instrument - Certificate of Appreciation, signed by the Society(ies) President(s) and the Regional Director.

Presentation - No formal presentation vehicle.

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AFFINITY GROUP CHAIR

Purpose - To recognize services rendered to the IEEE while serving as Affinity Group Chair (GOLD, Consultant's Network, Life Member, Women in Engineering).

No Nomination Required - The Section Secretary should notify the Member and Geographic Activities Department of the term of office of the Affinity Group Chair.  The Member and Geographic Activities Department will automatically issue a certificate to the Chair when his/her term of office expires.  May also be requested by any regional entity for special presentation.

Award Instrument - Certificate of Appreciation, signed by the Regional Director.

Presentation - No formal presentation vehicle.

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GENERAL CERTIFICATE

Purpose - To recognize exceptional services rendered.

Scope - May be requested by any regional entity.

No Nomination Required - The Member and Geographic Activities Department will issue certificates upon request.

Details, including pricing and photographs, are available at http://www.ieee.org/web/geo_activities/units/products/index.html

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