Preparing Institute-level medal nomination forms
The numbering in this document corresponds with the numbering on the new nomination forms.

1.  Candidate Personal Data: Provide complete name of candidate, not initials.  Avoid abbreviations. Provide complete and accurate business title and addresses (business and home), telephone numbers, and e-mail address.

Candidate Eligibility: Any person may be nominated for an Institute-level IEEE medal, regardless of IEEE membership, with the following exceptions:

  • IEEE Board of Directors Members - Exception: BoD Emeritus Member;
  • IEEE Awards Board Members;
  • Medal Committee Chairs;
  • Medal of Honor recipients are not eligible to be considered for another IEEE Institute-level Medal;
  • Medal Selection Committee Members cannot be considered while serving on a relevant committee;
  • deceased persons - Exception: A posthumous award may be presented if recipient's death occurs after the IEEE Board of Directors approves the nomination;
  • self nominations;
  • IEEE staff.

2.  Nominator Personal Data: Provide complete name of candidate, not initials.  Avoid abbreviations. Provide complete and accurate business title and addresses (business and home), telephone number(s) and e-mail address(es).

Nominator Eligibility: Any person may nominate a candidate for an IEEE Medal, with the following exceptions:

  • IEEE Board of Directors Members - Exception: BoD Emeritus Member;
  • IEEE Awards Board Members;
  • Medal Committee Chairs;
  • Medal Committee Members while serving on a relevant committee;
  • Self nominations;
  • IEEE staff.

3.  Proposed Citation: Be concise and accurate in citing the contribution deserving of honor.  Do not exceed 25 words.

  • The citation should be complete, correct, and succinct.
  • Avoid superfluous phrases. Such as “outstanding” since the recipient’s and/or alternate’s work must be outstanding to fulfill the requirements for the Award/Medal/Recognition.
  • Avoid the word invention; evidence of discovery and/or invention may be difficult to prove.
  • Avoid references to specific companies and organizations.
  • Avoid specifying the gender in the citation.
  • Only in exceptional cases should the citation include the name of a particular country where the candidate’s work is especially recognized.

The citation may begin with the following phrases:

  • For contributions to (in)...
  • For developments in ...
  • For leadership of (in) ...
     

4.  Endorsers.  A minimum of three and a maximum of five endorsement letters are required for each nomination.   Include name, mailing address and e-mail for each.

The endorsement letters may accompany the nomination or be submitted directly to IEEE.  It is the nominator's responsibility to contact the potential endorsers and to insure that they submit the promised letters by the 1 July submission deadline date.  

The selection of endorsers is important.  An endorser should be in a position to substantiate the candidate's contribution(s) by providing explicit details from personal knowledge.

The endorsement letter should include the following:

  • A brief introduction and describe your association to the nominee(s).
  • Description your familiarity with the nominee’s work and the benefit(s) this work provided.
  • Description how the nominee has demonstrated innovative leadership.
  • Pertinent information about the nominee that may be helpful during the evaluation process.


The following persons may not serve as endorsers for any IEEE Medals:

  • IEEE Board of Directors Members
  • IEEE Awards Board Members
  • Medal Committee Chairs
  • Medal Selection Committee Members serving on a relevant committee
  • Nominators
  • IEEE Staff

5.  Education beyond twelfth grade. Honorary degrees denoted (H). 
Include the Name of Institution with Location, the graduation year, Honors received and exact degree earned throughout their lifetime.
 

6.  Principal Employment. Include Year, Name of Company; Title; Brief, Concise Description of Responsibility.  Begin with candidate's present occupation followed by previous career experience. Indicate positions held, year, and briefly explain each responsibility.  Do not exceed the space provided. If necessary to accommodate space limitations, cite only principal positions.
 

7.  Principal publications and/or patents pertinent to the achievement.  (Prefer items of sole responsibility, otherwise give joint names.) 
May include the following (indicate sole/joint authorship):

  • technical publications such as books, papers, reports, standards;
  • patents by date, number, title, and country of origin;
  • documentation authenticating development of products, systems, facilities, or services;
  • technical presentations such as keynote addresses or papers, or courses developed.

 

8.  Detailed description of the achievements pertinent to the qualifications for the award.  (See CRITERIA on nomination cover page.)
This item is not to exceed one page in length and should be written in paragraph form. Describe the candidate's outstanding contribution(s) in detail, within the space provided. Be specific in terms of the innovation, originality, creativity, and importance of the contribution(s).
 

9.  Principal IEEE Activities. Provide dates and description of offices held, committee memberships, other participation. List dates of each activity.
 

10.  Other Principal Professional Activities. Provide dates and description of professional society, government, or international committee memberships, Professional Engineer's license, educational and trade association activities.

11.  Principal Honors/Awards (non-IEEE). List all non-IEEE Honors and Awards received with date.
 

12.  IEEE Honors/Awards. List all IEEE Honors and Awards received with date.