To encourage and maintain fairness to all candidates, all members shall abide by the IEEE Constitution, Bylaws, Policies and Code of Ethics. Electioneering process and adherence to the electioneering guidelines will be monitored.

IEEE recognizes that it is not possible to develop a complete set of electioneering rules and guidelines and to police each candidate and supporter’s electioneering activities. IEEE depends on the membership to enforce these regulations by voting for candidates who observe them.
Equal opportunity

All election candidates for the same elective position shall be provided with the same opportunity to promote his/her candidacy (Policy 13.3.C. Means of Informing Members of IEEE Organizational Units).

The editor, conference chair or other individual responsible for publishing information about the election in any IEEE publication (print or electronic), must provide the same opportunity to all candidates in the same elective position and the amount of candidate information published should be equal for all candidates. Editorial endorsement of candidates, as are letters to the Editor in support of (or opposition to) candidates are forbidden. The article cannot encourage readers to vote for a particular candidate. However, it may encourage readers to exercise their right to vote for a candidate whom they approve or whom they find acceptable.

When candidates are offered the opportunity to be published in any IEEE publication (print or electronic) in connection with their candidacy, please request that the opponent(s) in the same elective position be offered equal opportunity in the publication.

All organizational units shall not be allowed to distribute, publish or provide any individual candidate’s campaign material or information in any print or electronic publication or mailing, nor should they support or oppose any candidate(s).

Use of IEEE funds and resources

IEEE funds and resources may not be used for IEEE electioneering, except those expenses normally incurred in publicity and arrangements of meetings, and those expenses normally incurred in publication of a newsletter or similar periodical.

Campaign activities and events

Organizational units may invite election candidates to attend events to discuss their position, provided all candidates for the same elective position are extended the same invitation. Equal opportunity shall be provided to all candidates at the meetings and in all print and electronic materials available to the membership (Policy 13.3.C. Means of Informing Members of IEEE Organizational Units). Candidates may be reimbursed for actual travel expenses by the meeting organizers.

Contacting members for support

Candidates and supporters may solicit for support via email provided that the email is sent to members whom they know personally and from their personal contact list.

Candidate supporters may not include any information about his/her IEEE officer positions (current, past or incoming) in the email so that it is a personal solicitation for support and not perceived as an endorsement from an organizational unit. The email should request that the recipient not forward the email or any election related emails to other members by using an “ieee.org” email distribution alias or list.

Staff and organizational units shall not provide membership lists of address records or email address to candidates or their supporters. There will be no tolerance of candidates or supporters using the IEEE membership database, or any derivative thereof (i.e., SAMIEEE, rosters, mailing lists, myIEEE, newsletters, website, directories, registration lists, blogs, online communities, Facebook, LinkedIn, Twitter, MySpace), and any email alias or mailing lists to produce a mass email/electronic campaign.

Endorsements

Organizational units and officers (current, past and incoming) shall not endorse candidates running for election. Editorial endorsement of candidates is prohibited, as are letters to the Editor in support of (or opposition to) candidates.

Use of IEEE email alias and lists

The use of IEEE mailing list aliases (i.e., @ieee.org, @comsoc.org, @computer.org) for the purpose of promoting an election campaign is forbidden. IEEE email aliases and email lists are to be used solely for the purpose of conducting IEEE business unless explicitly established by IEEE to promote elections.

IEEE Social Media Policy

IEEE recognizes the impact and potential of social media in areas such as communication, collaboration, data sharing, discovery, content development and publishing. IEEE social media consists of Web sites, portals, and applications that allow individuals to post and share content publicly, allowing other individuals to view and respond to that content.

While IEEE encourages organizational units and groups of members, volunteers and employees to engage in social media when appropriate and to use them to further the scientific and educational objectives of IEEE, candidates and others involved in elections for IEEE offices must follow IEEE Candidate Conduct and Electioneering Guidelines.