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The following information will help to guide you through the process of developing a society/technical council chapter. IEEE Staff is available to assist you in any step of the process of Chapter Development. Please direct any questions to: Liz Parascondola, phone: +1 732 562 5357, fax: +1 732 981 1769. 

 

Know your options in chapter development

There are three different directions of chapter development. After researching your area, decide what route will best suit your needs and support a healthy, active, Society/Technical Council chapter environment. For more information, see the IEEE Chapter Chairs' Reference Manual (PDF, 310KB)

 
 

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New Society/Technical Council chapter

A Chapter shall be a technical subunit of a Region, one or more Sections or a Geographic Council. There may be single Society Chapters, joint Society Chapters, and Technical Council Chapters. A Chapter shall comprise a minimum of twelve (12) IEEE voting members of a Society, or group of Societies in the case of a joint chapter, and shall be established by petition to the parent geographical and technical organizational units concerned to fulfill the mission of IEEE. In the case of a Technical Council Chapter, a minimum of any twelve (12) IEEE voting members of Council Member Societies in the parent geographical unit shall be required to petition to the geographic unit and to the Technical Council (IEEE Bylaw I-402.6)

This petition to establish a Chapter shall contain the following:

  • Name of the Geographic parent (Region, Section(s), Geographic Council);
  • Name of the sponsoring Technical parent Society(ies)/Technical Council;
  • Name of the organizer (who becomes interim Chair pending election of a regular Chair at a later organization meeting). The organizer shall be of an IEEE Graduate Student Member or of higher-grade status and must be an IEEE member.

Signatures of at least twelve (12) IEEE members, in good standing, of Graduate Student Member, Member, Senior Member or Fellow grade, who are members of the Society(ies) and Section(s) involved. Each petition to form a Technical Council Chapter will be signed by at least 12 IEEE voting members of a Society which is a Member Society of the Technical Council. It is suggested that more than the specified amount of names and signatures be included to ensure that all petitioners qualify, thus speeding the petition’s processing.

In lieu of their signatures on the petition, IEEE will accept an email message from an IEEE member stating their agreement to the formation. These emails must include the name of the member, IEEE membership number and a brief statement of support of the petition. These messages are to be sent to the petition organizer who is requested to cut and paste these emails, preserving the email header information, into one document. A business plan that includes mission/goals, planned meetings and activities for first 6 months.

Written approval of the Geographic parent Executive committee. The completed petition shall be submitted to the Geographic parent Executive Committee for approval, prior to submission to the Member and Geographic Activities (MGA) staff.

MGA staff will review the petition and work with the organizer to resolve any discrepancies. The Chapter will be considered established after Member and Geographic Activities has ascertained that the Regional Director and the Society/Technical Council President(s) have no objections to the formation of the Chapter.

Following approval, the Section Chair, the Chapter Organizer, the Regional Director and the President of the Society/Technical Council will be notified. The Chapter formation will be noted in the Report of the Managing Director at the next meeting of the Member and Geographic Activities Board.

Submit completed petition and business plan via:

Email: petition@ieee.org
Fax: +1 732 463 3657
Mail: IEEE Member and Geographic Activities Geographic Unit Operations    
445 Hoes Lane
Piscataway, NJ 08854-4141
USA
Phone: +1 732 562 5511
 

 
 

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New joint chapter

The requirements are the same as for a single Society Chapter, except that not less than three of the 12 signatures on the petition shall be voting members of each of the Societies involved.

For example, a joint Power & Energy (PE31) and Industry Applications (IA34) Society Chapter might be formed with eight petitioners belonging to PE31 and four petitioners to IA34. It is not required, but may be useful, that Chapter members or officers maintain membership in both Societies. It is suggested that more than the specified amount of names and signatures be included to ensure that all petitioners qualify, thus speeding the process of the petition.

Submit Completed Petition and business plan via:

Email: petition@ieee.org
Fax: +1 732 463 3657
Mail: IEEE Member and Geographic Activities Geographic Unit Operations    
445 Hoes Lane
Piscataway, NJ 08854-4141
USA
Phone: +1 732 562 5511
 

 
 

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To form a joint chapter of two or more contiguous sections

A petition must be signed by not less than twelve (12) voting members of the Sections involved, who are members of the Society or Societies, and submitted for approval by the pertinent Sections Executive Committees. It is suggested that more than the specified amount of names and signatures be included to assure that all petitioners qualify, thus speeding the process of the petition.

In addition to the items required for forming a single Section chapter, the petition must include:

  • The names of the Sections involved
  • The name(s) of the Society or Societies/Technical Council
  • The name and address of the Chapter Organizer
  • The organizational unit (administrative parent Section) which shall be responsible for the
  • Chapter’s management. (In joint Chapters, administrative matters relate to the parent Section.)
  • Written approval of the entities involved

The Joint Chapter shall be considered established after MGA has ascertained that all entities involved have no objections to the formation of the Chapter.

Following approval, the Sections and Societies/Technical Council involved, the Chapter organizer and the Regional Director will be notified. The Chapter formation will be noted in the Report of the Managing Director at the next meeting of the MGA Board.

Submit completed petition and business plan via:

Email: petition@ieee.org
Fax: +1 732 463 3657
Mail  IEEE Member and Geographic Activities Geographic Unit Operations    
445 Hoes Lane
Piscataway, NJ 08854-4141
USA
Phone: +1 732 562 5511

 
 
 

To change the status of an existing chapter

The status of an existing Chapter may be changed from single to joint, or vice-versa, or from one joint combination to another without submission of a petition. The change in status will become effective following approval of the change by the Regional Director, the Society/Technical Council Presidents and the involved Section Executive Committee(s).

The written request, with full details on the proposed change in Chapter status, shall be submitted by the Section Executive Committee. This request should include the name and address of the Organizer of the restructured Chapter who will act as its Chair, and be faxed or mailed to the address below.

Action will be taken by MGA staff to obtain approval of the change in status by those concerned.

When the necessary approvals have been received, the Section Chair, the Chapter Organizer, the Regional Director and the Presidents of the Societies/Technical Council concerned will be notified.

The Chapter formation will be noted in the Report of the Managing Director at the next meeting of the MGA Board.

 
 

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Inactive chapter

IEEE Member and Geographic Activities Department monitors the activity level of Affinity Groups and technical Society Chapters with meeting reports (L31's). If your chapter is currently inactive, simply have a meeting and report your activity to reactive your chapter. Society Chapters are required to report a minimum of two technical meetings, and Affinity Groups must report a minimum of two meetings, of any type, each year.
 

 
 

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Dissolved chapter

Chapters/Affinity Groups that have not reported any meetings for a minimum of three consecutive years will be put on probation to be dissolved. Once a Chapter has been dissolved, the process to form a new chapter must be utilized to reinstate the chapter.
 

 
 

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Determine your eligibility to form a Society chapter

The organizer shall be of an IEEE Graduate Student Member or of higher-grade status and must be an IEEE member. Signatures of at least twelve (12) IEEE members, in good standing, of Graduate Student Member, Member, Senior Member or Fellow grade, who are members of the Society(ies) and Section(s) involved are required.

 
 

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Contact the people who can help you

The IEEE staff person in the position of Society/Technical Council Chapter Coordinator will help you contact your society and Section representatives as well as assist in determining your Chapter Development options. For assistance, e-mail Liz Parascondola.

The volunteer at the Society level in the position of Society Chapter Coordinator will be able to tell you if the Society is interested in forming a chapter or if there are already chapters in existence in your area. This person will also help you access membership information and serve as your contact to the society.

 
 

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Gather membership data

Access to membership data is available through IEEE staff. Information regarding the number of a Society's higher grade members and contact information will be sent to any IEEE Society Chapter-Coordinator who requests it. If you are not yet formally recognized as a chapter volunteer, please contact IEEE staff or the Society of your choice for further assistance.

The yearly IEEE Secretary's report is also available online. This report shows the regional and sectional society.

 
 

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Do the paperwork

The most important document you will need to complete is the Petition for the Establishment of an IEEE Society Chapter (DOC, 51 KB).

The organizer shall be of an IEEE Graduate Student Member or of higher-grade status and must be an IEEE member.  Signatures of at least twelve (12) IEEE members, in good standing, of Graduate Student Member, Member, Senior Member or Fellow grade, who are members of the Society(ies) and Section(s) involved are required.

MGA staff will review the petition and work with the organizer to resolve any discrepancies. The Chapter will be considered established after Member and Geographic Activities has ascertained that the Regional Director and the Society/Technical Council President(s) have no objections to the formation of the Chapter.

Following approval, the Section Chair, the Chapter Organizer, the Regional Director and the President of the Society/Technical Council will be notified. The Chapter formation will be noted in the Report of the Managing Director at the next meeting of the Member and Geographic Activities Board.

 

 
 

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Forms

Fill out all the paperwork requested from the Society/Technical Council and your section. In many societies, significant funding is available as chapter start-up funds or for increased membership within a chapter. Sections also receive funding from IEEE based on chapter membership. Required reporting must be turned in annually for a chapter to be considered active.

Forms are available from your Society/Technical Council or from IEEE Section/Chapter Support.

 
 

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