You can hire an exhibit-management company or manage it yourself:
|Volunteers||Volunteers on the conference committee handle exhibits management, working directly with exhibitors, the site, and other arrangements.|
|IEEE MCE||IEEE Meetings, Conferences & Events (MCE) offers complete exhibit-management services. Exhibit-management services can be hired for individual services, such as exhibit management, or for the entire event.|
|Exhibit-Management Company||Many companies offer exhibit-management services. Contact IEEE Meetings, Conferences & Events at email@example.com for a list of recommended exhibit-management companies.|
You may prefer to work with an exhibit-management company if your exhibit space:
Hiring an exhibit-management company can be a difficult task. MCE can help make this easier by recommending exhibit-management companies that have satisfactory performance records.
IEEE Meetings, Conferences & Events (MCE) can manage your exhibition space, coordinate with vendors, and oversee all aspects of the exhibit.
The conference sponsor has to approve the contract with the exhibit-management company before it is signed. IEEE provides a sample contract template that you can use when hiring an exhibit-management company. You must submit all contracts greater than US$25,000 to IEEE for review. All other contracts will be reviewed upon request.
You need to hire a drayage company if you have an exhibition space with booths, special equipment, and furniture, or if your conference site requires one. Drayage-company services may include:
The Exhibits Committee should get bids from several companies. Always ask for references and contact those references before hiring a drayage company.
IEEE is ready to help. If you have questions about hiring an exhibit-management or drayage company, please contact IEEE Meetings, Conferences & Events at firstname.lastname@example.org.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
Do you have feedback on the information on this page?
Please send your feedback to IEEE MCE (email@example.com).