Every conference has a General Chair, appointed by the sponsoring organization. The chair:
The Conference Committee runs the conference. It holds meetings as needed to ensure that the conference is on track and reports to the sponsoring organization. Most conferences have at least a Proceedings Chair and Finance Chair/Treasurer.
The conference committee defines the scope of the conference. The scope may be an existing field of interest, a subset of that field, closely related fields of interest, or a new technology. The Technical Program Chair usually leads the process to determine the scope of the conference. The scope will depend on a number of factors, including:
You may decide whether your conference also includes symposia, workshops, tutorials, expositions, or other events.
Conference sponsors are accountable for the financial, technical, publicity-related or administrative aspects of running the conference.
At least one sponsor of an IEEE conference must be an IEEE organizational unit or an IEEE society, region, section, chapter, council, or committee. IEEE organizational units can provide financial or technical (non-financial) involvement.
IEEE supports three types of sponsorship:
|Sole financial sponsorship||One IEEE organizational unit has complete financial and technical responsibility for the conference. In a sole sponsorship, the rights to the conference name, slogan, copyright for publications, and/or logo are owned by IEEE.|
|Financial co-sponsorship||An IEEE organizational unit shares significant involvement in the technical, financial, publicity-related, and administrative aspects of the conference with another IEEE organizational unit or a non-IEEE non-profit organization.|
|Technical co-sponsorship||An IEEE organizational unit has direct and substantial involvement in the development and running of the technical program but no financial involvement in the conference.|
All conferences must follow IEEE Policies 10.1.26 & 10.1.27 when requesting sponsorship.
If you are involved in making business or purchase decisions for a conference, or other activities that could represent a conflict of interest, you must complete the Principles of Business Conduct/Conflict of Interest form.
The conference chair, treasurer, and any other conference organizer making business or purchase decisions for a conference, or involved in other activities that could represent a conflict of interest, must complete a Principles of Business Conduct/Conflict of Interest (POBC/COI) form.
IEEE is ready to help. If you have questions about getting conference approval or have other questions about organizing a conference, please contact the IEEE Meetings, Conferences and Events Customer Relationship Management (CRM) team at firstname.lastname@example.org.
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