You must clearly notify authors if you plan to exclude or limit the distribution of non-presented papers. IEEE suggests you add the following statement in the call for papers: "IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference."
If a paper is included in the proceedings distributed on site and is later identified as a non-presented paper, you must still include the paper in the proceedings delivered to IEEE. You can flag the paper when generating the packing list so that the paper will be archived but will not be indexed or appear in IEEE Xplore. Copyright of non-presented papers is still retained by IEEE.
IEEE is ready to help. If you have questions about non-presented papers, please contact IEEE Meetings, Conferences & Events (MCE) team.
Do you have other questions about organizing a conference? Please contact IEEE MCE.
Do you have feedback on the information on this page?
Please send your feedback to IEEE MCE.