The Call for Papers is the primary mechanism for promoting a conference to potential authors. There are three primary methods for inviting speakers to participate in your conference.
Method Description
Open Call Received in response to the Call for Papers and reviewed for acceptance.
Invited Requested from well-known authorities. May be reviewed at the discretion of the Program Chair.
Solicited or Stimulated Requested from groups or individuals working in particular areas of interest. May be reviewed at the discretion of the Program Chair.

Call for Papers creation

When creating the Call for Papers for your conference, consider different formats, including web page, PDF flyers, and news articles or press releases. Be sure to prominently displaying the Call for Papers information on your conference website.

To complete the Conference Call for Papers, include the following information:

  • Conference title, dates and location
  • Conference website address
  • Names of sponsors
  • All author deadlines including submission of abstract or full paper and final paper submission deadline
  • Description of the conference in topic or scope
  • Instructions for submitting the abstract or paper, including format and location
  • Include the conference
  • Policy for accepted papers not presented at the conference (see Handling of Non-Presented Papers page)
  • Contact information

Call for Papers promotion

Upon approval of an IEEE conference, through the IEEE Conference Application, a conference will be promoted on the IEEE Conference Search, as well as various other search and social tools, such as the IEEE Publication Recommender and Collabratec. 

In addition to these outlets, we recommend promoting your conference and the call for papers information to the member and professional network of all conference sponsors, the personal and professional network of all conference organizers, and even the patrons, speakers and other past and potential attendees. 

For assistance in promoting your conference and call for papers to members of sponsoring IEEE organizational units, IEEE offers an e-Notice service for email marketing. Visit the IEEE Conference e-Notice webpage and form for more information or to request an e-Notice.       

The information about your conference and Call for Papers will appear on the IEEE Conference Search and the IEEE Publication Recommender and used to help promote your conference. As your deadlines are extended, please contact to update your conference record.

Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about managing the Call for Papers, please contact IEEE Meetings, Conferences & Events (MCE).

Do you have other questions about organizing a conference? Please contact the IEEE MCE.
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