Registration is the most visible function at your conference, and sets the tone for the rest of the event.
The registration process is key to providing accurate and up-to-date information on anticipated attendance at all conference activities. Attendance guides projections for budget, food, and beverages. The information gathered at registration will also help advise future conference committees.
As summarized from IEEE Policy 10.1.15:
Due to international regulations mandated by MasterCard, Visa, and American Express, IEEE and its service providers must comply with PCI Data Security Standards.
In order to follow PCI compliance regulations, IEEE volunteers have limited options when not using PCI compliant third parties to process credit cards. The following methods are best practices.
It is important to understand exactly how credit card transactions should be managed:
IEEE volunteers cannot set up merchant accounts under any circumstance.
IEEE has an established merchant account, and offers a merchant lending program which allows IEEE conferences and geographic units the use of this account under certain conditions.
If using a third-party, they must set up their own merchant account(s).
IEEE can give the third-party company access to the existing IEEE merchant accounts through the IEEE Merchant Lending Program. This requires that the the third-party is PCI compliant or that they meet certain criteria.