Sign and return the LoA

Required Task for Conference OrganizersYou must approve the LoA for your content to be processed for posting to IEEE Xplore. It is important that you follow all the guidelines in your LoA, or there may be a delay in posting your technical papers to IEEE Xplore.

The LoA does not guarantee that your conference technical papers will be published in IEEE Xplore. IEEE can withhold the publishing of conference proceedings that do not meet the IEEE quality standards. 


What is included in the LoA?

The LoA provides instructions and information needed for Publication Chairs to prepare content for IEEE, including the following:

  • Conference Publication Title should be used on all Conference Publication materials exactly as it appears in the LoA
  • Catalog Numbers for the conference publication, with instructions on placement
  • Copyright Information, including the CCC Notice, which is to be shared with authors to include on their final papers before they are submitted to the conference. For help in communicating this information to authors, download this template in a Word document (DOC, 31KB)
  • Conference Paper templates to provide to your authors, using either MS Word or LaTeX
  • List of conference publication materials to be provided to IEEE, including both Xplore-compliant version, and the version(s) distributed at the conference
  • Shipping instructions


Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about the Letter of Acquisition, please contact IEEE Meetings, Conferences & Events (MCE).

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

Do you have feedback on the information on this page?

  • Is there missing or incorrect information?
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Please send your feedback to IEEE MCE.

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