You should establish a review schedule and notify authors in the Call for Papers of the important dates and processes for submitting papers. The date should be far enough in advance of the conference to allow sufficient time for reviews.
Make sure you have enough reviewers to review all submitted papers. IEEE recommends at least two reviewers for each paper. Assign no more than 12 to 15 papers to each reviewer.
The review process is easier to manage if you keep careful records and provide frequent updates on the status.
IEEE recommends that you use a peer-review tool to manage conference papers. A peer-review tool helps you to follow a consistent process and improves the quality of your reviews.
IEEE is ready to help. If you have questions about reviewing submitted papers, please contact Conference Operations at firstname.lastname@example.org.
Do you have other questions about organizing a conference? Please contact the IEEE Meetings, Conferences and Events (MCE) team at email@example.com
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Please send your feedback to IEEE MCE (firstname.lastname@example.org).