Co-sponsorships and technical co-sponsorships require a Memorandum of Understanding (MOU). The MOU is generated automatically using the sponsor information you entered in the IEEE Conference Application. IEEE sends each of the sponsors a link to an online MOU form.
After your conference is approved, the general chair, or any other conference organizer making business or purchase decisions for a conference, must complete the Principles of Business Conduct/Conflict of Interest (POBC/COI) form.
Submit conference financial information using the IEEE Conference Financial Reporting form. You will need the conference record number assigned when you submitted the IEEE Conference Application.
Enter the conference financial information in the IEEE Conference Reporting Tool Workbook (XLS, 1 MB). This workbook is an optional tool to help organize your conference financial information, prepare your budget, and track finances throughout the conference.
If you plan to submit your conference papers to the IEEE Xplore® Digital Library, you need to submit the Conference Publication form for approval. Even if your application is approved, IEEE can decline to publish any conference proceedings that do not meet the IEEE quality standards.
IEEE is ready to help. If you have questions about setting up a conference or about other conference organizing needs, contact the IEEE Meetings, Conferences and Events Customer Relationship Management (CRM) team at firstname.lastname@example.org.
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