PDF eXpress is a tool that conferences can provide to their authors.  Individually, authors can have their PDFs checked for Xplore-compatibility or have their source documents converted to Xplore-compatible PDFs.

Conference eXpress is a range of publishing services that begins with the conversion of author-supplied source documents to guaranteed Xplore-compliant PDFs.

Which eXpress works for your conference?



Conference eXpress

PDF eXpress

  What are the

  • Finished proceedings
  (such as Xplore-only submission,
  electronic masters, internet access,
  printed books, CD/DVD/USB) 
  • Full compliance with IEEE
  acquisition requirements

  Individual IEEE Xplore®-
  ready PDFs to authors

  Is project

Yes (see below for an overview
of project management)


  Is it free?



  For more
  Request an estimate (DOC, 80
  KB) specific to your conference 
  publishing needs.
   Read more
   About PDF eXpress


*Deliverables are the products and/or services a conference organizer can expect from the eXpress process.

What does project management include?

Customization / Coordination

• Establish an individual conference proceedings production plan
• Identify milestones and coordinate schedules for seamless author interface (notably between registration and production)
• Develop communication strategy among conference organizers, registration services, authors, and IEEE staff to meet goals
• Offer optional design and editorial services for page layout, program proofreading, customized cover creation

Collection / Creation

• Create and maintain customized on-line author instructions that provide all final submission requirements and links to conference and registration as indicated during customization
• Convert author source files to Xplore-compliant PDFs while retaining highest file quality:
     - Type 3 fonts converted to Type 1 fonts, which both improves the file’s screen appearance and reduces its size
     - Maintain color in file as created by the author
• Collect and log IEEE Copyright forms
• Enable organizers to collect  ID codes, registration codes, and other metadata

Communication / Compliance

• Inform authors of submission status (account creation, receipt of submission, conversion completion, approval status)
• Keep log of manuscript receipts, copyright compliance, and author metadata, and provide regular updates to conference organizer
• Review receipts to conference-provided list of acceptances
• Comply with requirements as stipulated in the IEEE Letter of Acquisition on behalf of conference

Delivery: During its entire operation for a quarter century, IEEE eXpress has not missed a single conference date delivery.

  • On behalf of the conference, IEEE eXpress will submit the proceedings to IEEE Abstract and Indexing and to IEEE Xplore.  

Note: Elsevier will include IEEE Xplore technical conference articles in its EI Compendex if they are full-text and written in English.

  • Additionally, as indicated by agreement with conference, coordinate the delivery of product/s to conference site and/or other locations.

Request an Estimate for Conference eXpress service (DOC, 80 KB)