You can hire an exhibit-management company or manage it yourself:
|Volunteers||Volunteers on the conference committee handle exhibits management, working directly with exhibitors, the site, and other arrangements.|
|IEEE MCM||IEEE Meeting and Conference Management (MCM) offers complete exhibit-management services. Exhibit-management services can be hired for individual services, such as exhibit management, or for the entire event.|
|Exhibit-Management Company||Many companies offer exhibit-management services. Contact IEEE Conference Services at email@example.com for a list of recommended exhibit-management companies.|
You may to prefer to work with an exhibit-management company if your exhibit space:
Hiring an exhibit-management company can be a difficult task. IEEE Conference Services can help make this easier by recommending exhibit-management companies that have satisfactory performance records.
IEEE Meeting and Conference Management (MCM) can manage your exhibition space, coordinate with vendors, and oversee all aspects of the exhibit.
The conference sponsor has to approve the contract with the exhibit-management company before it is signed. IEEE provides a sample contract template that you can use when hiring an exhibit-management company. You must submit all contracts greater than US$25,000 to IEEE for review. All other contracts will be reviewed upon request.
Drayage services are common in trade shows when the conference site can't allow all the individual vendors to transport their own supplies and equipment into the site. Some drayage companies also provide decorating and equipment rental, in addition to setting up and removing exhibits.
Did you know that the term "drayage" originally meant "to transport by a sideless cart, known as a dray"?
You need to hire a drayage company if you have an exhibition space with booths, special equipment, and furniture, or if your conference site requires one. Drayage-company services may include:
The Exhibits Committee should get bids from several companies. Always ask for references and contact those references before hiring a drayage company.
IEEE is ready to help. If you have questions about hiring an exhibit-management or drayage company, please contact IEEE Meeting and Conference Management (MCM) at firstname.lastname@example.org.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
Do you have feedback on the information on this page?
Please send your feedback to Conference Services (email@example.com).