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The Letter of Acquisition (LoA) is an agreement between your conference and IEEE to consider your conference for acceptance into the Conference Publication Program (CPP) and IEEE Xplore®. The CPP handles the acquisition and exclusive post-conference distribution of all conference publications for sponsored and co-sponsored conferences.

IEEE sends you the LoA after receiving your Conference Publication Form. The Letter of Acquisition provides the information you need to submit the conference proceedings to IEEE.


Sign and return the LoA

Required Task for Conference OrganizersYou must approve the LoA for your content to be processed for posting to IEEE Xplore. It is important that you follow all the guidelines in your LoA, or there may be a delay in posting your technical papers to IEEE Xplore.

The LoA does not guarantee that your conference technical papers will be published in IEEE Xplore. IEEE can withhold the publishing of conference proceedings that do not meet the IEEE quality standards.

The LoA provides the following information:

  • Conference title. You must use the title for all conference materials exactly as it appears in the LoA.
  • List of materials to be sent to the CPP. You must send three IEEE Xplore–compliant CDs, DVDs, or USBs. IEEE may request additional copies of CDs, USBs, and other media if produced for the conference.
  • Catalog numbers that must appear on your publication.
  • Copyright information; this information must be shared with your authors before their PDFs are created.
  • Information on the use of the IEEE Master Brand.
  • Shipping instructions.

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Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about the Letter of Acquisition, please contact Conference Operations.

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

Do you have feedback on the information on this page?

  • Is there missing or incorrect information?
  • Do you have a tip to share?

Please send your feedback to IEEE Meetings, Conferences & Events (MCE).


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