The Branch Executive Committee is responsible for administering Branch operations and traditionally consists of the Chair, Vice-Chair, Secretary, and Treasurer. However, you can increase your support by including as many people as possible in your team, including your Counselor. The Executive Committee should meet regularly to develop programs plans, review progress, and maintain good communication. Two requirements of the Committee are to ensure that the Annual Activity Report and Officer Reporting are completed.
Annual Activity Report - Due 1 November annually
The Annual Activity report can be found at: https://sbr.vtools.ieee.org/. It must be submitted no later than 1 November annually.
By working toward defined goals, your Branch is able to measure and evaluate its effectiveness during the course of the year. To encourage you to complete the Annual Activity Report, IEEE Headquarters provides an incentive allotment of US$100.00 (if your Branch has more than 50 members), or US$50.00 (if your Branch has less than 49 members). Additionally, IEEE provides an incentive rebate of US$2.00 per student member at your Branch (based on your membership on 31 December of the previous year).
Each time a new Chair or Counselor is elected, IEEE Headquarters must be notified. The report can be found at: https://officers.vtools.ieee.org/.
The Student Branch Chair is the key to effective student leadership. He/she is responsible for the overall management of all Branch affairs. Some specific duties of the Branch Chair include:
The Student Branch Vice-Chair is the junior Executive Officer. He/she should help the Branch Chair with the workload, oversee some of the subcommittees, and manage some of the activities throughout the semester.
Some of the suggested duties include:
The Student Branch Secretary serves as the record keeper and historian of the Student Branch. He/she is responsible for maintaining all records.
Some of the specific duties include:
The Student Branch Treasurer is responsible for maintaining the financial accounts. It is imperative that all records be kept current and as accurate as possible.
The specific duties include:
The Student Branch Counselor is a University or College faculty member, and active IEEE Member, who serves as an adviser to the Branch. The Counselor lends a sense of continuity and is a key individual whose participation is vital to the success of a Branch.
The Branch Counselor is appointed by the local Section Chair, upon the recommendation of the Student Members and the Regional SAC Chair (RSAC), and serves with the approval of the Department Head. The appointment (or re-appointment) is normally for two years, commencing July 1. Once a new Counselor is elected, report via https://officers.vtools.ieee.org/).
In addition to a vibrant and good working rapport with the student Officers, the Counselor should be in frequent contact with the Section SAC Chair. He/she should act as a liaison with the Section, the Region, and IEEE Headquarters, and should be familiar with all aspects of Branch operations.
Some specific duties include:
Having different operating committees can help sustain a balanced, broad-reaching program of activities. By having several committees, you can also involve more of your student members in the planning and leadership responsibilities.
Some recommended committees are: