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This "go-to" source for authors has been developed to help you understand the publishing process and get noticed. IEEE Publishing Operations delivers this content to its authors monthly to share the latest news and tips related to authoring with IEEE. Please complete the subscription form to receive this monthly alert.

Comment, compliment, or complaint? Suggestion for new topics? The Author Engagement team would love to hear from you.

 

 

 

February 2017

Code Ocean is Live! Upload Your Algorithm

Authors can now use the Code Ocean (PDF, 200 KB) platform to upload their algorithms (and associated data files) to the cloud. Other users will be able to run the algorithms, modify them, and test the modifications. (The published algorithms will remain unchanged.) This additional interactivity allows users an efficient way to play with the code and understand it better.

Preparing Graphics for Your Article

Graphics such as diagrams, line graphs, or flowcharts can help readers make sense of your article's data. Learn more about preparing high-quality graphics for publication in an IEEE journal from the newly updated list of Frequently Asked Questions (PDF, 123 KB), and then check your graphic files for compliance with the IEEE Graphics Analyzer. Further questions about graphics can be directed to the IEEE Graphics Help Desk at graphics@ieee.org.

Responding to Reviewers

Most authors are asked to revise their submitted article at least once before publication. Here are some tips to guide you through the process.

Appreciate the opportunity to improve
It's very easy to feel defensive or discouraged when you receive a long list of suggested edits from reviewers. View the suggestions in a positive light as opportunities to improve your article before publication. The reviewers and the editor have invested significant time in your article in order to help you improve it for the scientific community at large.

Respond to every comment
Copy all of the reviewers' suggestions from the decision letter into a new file and separate them into individual suggestions. This is the basis for your response to reviewers, which will be submitted with your revised article. Read each suggestion carefully, implement the appropriate change in your article, and then explain your changes in the response to reviewers document just below the original suggestion. This will help the reviewers and the editor determine what changes you have made. Keep your responses professional, factual, and concise.

If you disagree with a reviewer's suggestion, in the response to reviewers document, state that you have not implemented the suggestion and provide your reasons for not doing so. The editor may accept your explanation.

Read it again before resubmitting
Set aside the revised article and the response to reviewers and then return and fully read them both again. You may find additional edits when reading through the documents with fresh eyes. Resubmit to the journal once you are satisfied with the revised article and the response to reviewers.

IEEE Collabratec Goes Mobile with a New App

Download the free app through the Apple App Store or Google Play to take advantage of key features that will help you stay connected to your network. The IEEE Collabratec app helps you:

  • Create, upload, and view documents in your library
  • Connect, network, and collaborate with others
  • View and participate in private groups and communities like the AuthorLab

"The messaging features allow me to keep up-to-date with what's happening in my private groups as they work to develop white papers and blogs," said Jared Bielby, an IEEE member and IEEE Collabratec user.

 
 

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January 2017

Writing a Good Abstract

Researchers and readers often consult an article’s abstract to determine whether the article fits their interests and merits further reading. Consequently, your abstract is a key component of your article that requires careful writing and editing. It should be a microcosm of your entire article.

Your abstract should:

  • Provide a concise summary of the research conducted, the conclusions reached, and the potential implications of those conclusions
  • Be self-contained, without abbreviations, footnotes, references, or mathematical equations
  • Include 3-5 keywords or phrases that describe the research to help readers find your article
  • Consist of a single paragraph of 250 words or less
  • Communicate clearly and concisely, with correct grammar and unambiguous terminology

Although the abstract is at the beginning of a published article, most authors write the abstract last and edit it multiple times before article publication to ensure that the abstract captures the entire article.

Peer Review at IEEE

Did you know that 91% of journal authors think that the peer review process improved the quality of their article? Learn more about what peer review is, why it’s important, and how it works on the Peer Review at IEEE page.

Spotting a Predatory Conference

Predatory conferences—fabricated meetings without established society sponsorship that seek to make money rather than foster intellectual conversations—are becoming more common and harder to distinguish from legitimate conferences. Spam emails from predatory conferences often include:

  • Incorrect or non-standard spelling and grammar
  • Exaggerated and grandiose descriptions of attendance and scope
  • Unfamiliar sponsoring society
  • Urgent request for a reply

Avoid becoming a victim of predatory conferences by thoroughly investigating any unfamiliar conference or society sponsor before registering. Learn more and contribute your own thoughts to the discussion on predatory conferences in the IEEE Collabratec AuthorLab.

 
 

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December 2016

Introducing IEEE DataPort™

IEEE has launched its own data repository called IEEE DataPort. Currently available for use at no cost, authors and researchers can take advantage of several benefits.

IEEE DataPort:

  • Accepts datasets up to 2TB in size and can accept multiple file uploads
  • Is fully integrated with Amazon Web Services (AWS) to facilitate data analysis
  • Provides a persistent Digital Object Identifier (DOI) for each uploaded dataset

Easy-to-use built-in instructions are available online at ieee-dataport.org. Log in with your IEEE Account to load your datasets. IEEE Accounts are free. To access other datasets, you will be asked to become an IEEE DataPort subscriber. Use coupon code Dataport1 for access to a free IEEE DataPort subscription. In addition to IEEE DataPort, there are three other data repositories IEEE recommends:

Authors can work directly with one of them for obtaining a DOI and/or URL for linking their data. Fees are solely the responsibility of the author and submission requirements are per that data repository provider's guidelines.

Coming Soon: View and Run Algorithms in IEEE Xplore®

Beginning in 2017, IEEE authors will have the option to upload their algorithms to a new service called Code Ocean. IEEE Xplore users will be able to view and run these algorithms. Read more about this upcoming feature in this Code Ocean announcement (PDF, 383 KB).

Refresh Your LaTeX Skills

Improve your LaTeX skills with a free and interactive course from Overleaf, an online LaTeX and Rich Text collaborative writing tool with an easy-to-use WYSIWYG interface, real-time collaboration, and automatic compilation of the final typeset article, right in your browser. The course is divided into three parts:

Use your IEEE account when logging in to Overleaf and get a free Overleaf Pro account.  You can also use Overleaf with an IEEE Collabratec Private Group.

Open Access License Options

Are you thinking about publishing Open Access with IEEE? Learn more about IEEE's Open Access license options, the Open Access Publishing Agreement (OAPA) and the Creative Commons Attribution License (CC BY), with the guide on Open Access License Options for IEEE Authors (PDF, 303 KB).

Manuscript Submission Tips

Check out IEEE’s manuscript submission tips to speed your manuscript through submission and peer review, including guidance on picking the right target publication, structuring your argument clearly, and answering reviewers promptly and thoroughly.

 
 

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November 2016

Defining authorship

What exactly is an author? In terms of scholarly publishing, which is what IEEE specializes in, the definition of authorship in a technical publication is as follows. An author is an individual who meets ALL of the following criteria:

  • Made a significant intellectual contribution to the work described in the article (e.g., theoretical development, system or experimental design, analysis and interpretation of data, etc.)
  • Contributed to writing the article or revising it for intellectual content
  • Approved the final version of the article as accepted for publication

Anyone who does not meet all three criteria can be recognized and thanked in the Acknowledgments section. To learn more about authorship, join in on an ongoing conversation taking place in the IEEE Collabratec™ AuthorLab or review the IEEE Publishing Policy and Ethics page.

Incorrect corresponding author listing in Web of Science™

Does Web of Science (provided by Clarivate Analytics, formerly Thomson Reuters) show incorrect corresponding author information for your paper published with IEEE? Request a change in author designation by contacting the IEEE Author Engagement team at authors@ieee.org. Include the article title, publication name, article DOI, and the full name of the correct corresponding author to ensure accuracy. Once IEEE submits the correction request to Web of Science, it can take 4 to 6 weeks for Web of Science to reflect the change.

Publishing Your Scientific Article: an IEEE Publishing Operations Training Course

Did you miss the live course held online last month that taught authors about manuscript preparation, peer review, and publishing ethics? Watch the one-hour video on demand. Use the case-sensitive password ieee2016 when prompted.

Open access article processing charge

Effective 1 January 2017, IEEE's open access article processing charge (APC) for all hybrid journals will increase from US$1,750 to US$1,950. This will affect all articles that are accepted on or after 1 January 2017; articles accepted 31 December 2016 or earlier will retain the $1,750 rate.

 
 

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October 2016

Publishing Your Scientific Article: An IEEE Publishing Operations training course

Gain insight into what goes into publishing your article in a technical journal. There's still time to register for two time slots scheduled for 26 October 2016. Topics covered include:

  • How to select a publication
  • What editors look for
  • Manuscript structure
  • Author tools
  • Peer review and ethics

This quick overview is for anyone interested in adding "author" to their résumé or just looking for a refresher on the technical publishing editorial process. Registration is free for the one-hour course. Register for the session at 10:00 a.m. ET (14:00 UTC-04) or 2:00 p.m. ET (18:00 UTC-04).

Celebrate the first year of IEEE Collabratec™ with new features

One year ago IEEE introduced a unique platform where technology professionals could come together to network, create, and collaborate. As IEEE Collabratec begins its second year, they announce new features driven by your suggestions.

New activities tab showcases contributions
The Activities tab, found in the Profiles area, provides a virtual space where you can see your or another user's collective contributions made within IEEE Collabratec. Simply navigate to a Profile page and select the Activities tab. Here you will find posts made in a community, private group, or network. Private group and community activities are only visible to those who are also in those groups or communities. You can control who can see your activities by setting your preferences in the Profile area.

Dropbox integration now available
Dropbox has now been integrated into IEEE Collabratec, allowing you to create, edit, or share files in your Library or Private Group, making it even more efficient to write research articles, develop proposals, or collaborate on projects. Go to Settings to attach your Dropbox account.

Answering your questions about Abstracting & Indexing (A&I)

Abstracting & Indexing (A&I) services such as Web of Science, Compendex, Scopus, and PubMed are valuable discovery tools for researchers. Check out the new FAQ (PDF, 220 KB) on A&I services to learn more about their role and what you can do if you spot an error in your article's listing.

One IEEE author support

IEEE offers a one-stop shop for answering questions across a wide swath of publishing activities including Conference Publishing, Journal Publishing, PDF eXpress, Copyright, Open Access, CrossCheck, Reference Preparation Assistant, and ScholarOne Manuscripts. The IEEE Support Center offers self-service browsing and searching of over 1,200 FAQs plus the ability to submit a question to the Support Center.

 
 

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September 2016

Publishing Your Scientific Article: An IEEE Publishing Operations training course

Sign up for this free 26 October 2016 webinar to gain insight into what goes into publishing your article in a technical journal. Topics addressed include:

  • How to select a publication
  • What editors look for
  • Manuscript structure
  • Author tools
  • Peer review and ethics

This quick overview is for anyone interested in adding "author" to their résumé or just looking for a refresher on the technical publishing editorial process. Registration is free for the one-hour course; select from the 10:00 a.m. ET (14:00 UTC-04) or the 2:00 p.m. ET (18:00 UTC-04) session.

Build Your Co-Author or Project Team: Use the Power of IEEE Collabratec™

There are many ways to go about connecting with co-authors and collaborators. Daunting as it may seem to list them all, there is one way right at your fingertips that should be considered (and acted upon).

IEEE Collabratec Communities provide both technical and geographically based groups. Are you looking for someone to collaborate with face-to-face in a lab in Africa? Think about joining the Africa Technology Network. Do you need someone to help on a specific technical issue? Collabratec houses several technical communities focused on topics such as IEEE 5G, Big Data, or Smart Cities.

Another way to build your co-author or project team is to post a call for collaboration in the IEEE AuthorLab.  There are over 5,500 authors and researchers you can interact with there—if you aren't already.

Need help deciding where to publish?

The IEEE Publication Recommender tool will help you find the journal or conference that will best suit your research. Learn more from the IEEE.tv video and then try out the IEEE Publication Recommender for yourself.

Have questions about publishing open access with IEEE?

IEEE provides multiple outlets for authors who wish to publish open access, including fully open access journals and over 100 established hybrid journals. Learn more about IEEE's open access program.

Got questions?

Have a question about publishing in an IEEE journal? IEEE's extensive list of Frequently Asked Questions available as a downloadable PDF (160 KB) details answers for common general questions pertaining to subscriptions, permissions, or change of address in addition to topics such as:

  • Article preparation and submission
  • Preparing your graphics and multimedia materials (don't forget about the Graphic Analyzer tool)
  • Post-acceptance proof procedure
  • Post-publication and reprint information

Questions are also answered online in the IEEE AuthorLab—another place online where you may have seen the FAQs referenced.

 
 

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August 2016

Visit the Author Lab

The Author Lab is an online community where you can meet other authors to collaborate, network, and ask questions related to publishing with IEEE. Author Lab members, IEEE members, volunteers, and staff from around the world and across all IEEE technical areas of interest reside in this space. If you aren't already a member of the Author Lab, join today to make your experience with IEEE more robust.

What's your ORCID?

Have you signed up for your ORCID? IEEE requires an Open Researcher and Contributor ID (ORCID) for authors of all articles published in IEEE journals. ORCID is a persistent unique identifier for researchers that will help you ensure your work is discoverable and connected to you throughout your career, including institutional moves or name changes. If you don't have an ORCID yet then sign up today at orcid.org; it's free and only takes a minute.

IEEE quality makes an impact

The newly released Impact Factors show that IEEE publications are once again some of the best journals in technology. IEEE publishes 17 of the top 20 journals in the Electrical and Electronic Engineering category and publishes the #1 journal in eight different technology fields. Learn more about the results released in June 2016.

Coming up: Author Education Events

Would you like to learn more about publishing your research? Visit the IEEE Author Education page to see a list of in-person education events and access on-demand webinars.

Refining language services: AJE

English language editing services such as American Journal Experts (AJE) can help refine the language of your manuscript and reduce the risk of rejection without review. Visit AJE today to learn more.

Altmetric integration with IEEE Xplore®

Altmetric badge visualizations and related data are now integrated into the IEEE Xplore Digital Library, which is home to over 3.9 million scholarly documents.  Learn more in this Introduction to Altmetric.

Got questions: Author FAQ

Have a question about publishing in an IEEE journal? You'll find the answer on IEEE's extensive list of Frequently Asked Questions.

 
 

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IEEE Open Access

IEEE Open Access delivers articles free of charge to readers worldwide.