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Members of the 2008 IEEE Publication Services and Products Board

Sitting from Left to Right: J. Barr, J. Baillieul, A. Durniak, R. Pollard; 2nd Row Standing from Left to Right: M. Hagler, S. Rahman, L. Jamieson, L. Morley, L. Tsang; 3rd Row from Left to Right: L. Hanzo, R. Trew, L. Hall, S. Reisman, S. Yurkovich, W. Stone; 4th Row Standing from Left to Right: A. Zaghloul, S. Riviore, E. Hirt, J. Rokne, H. Kawamoto, J. Hannemann; 5th Row Standing from Left to Right: A. Pais, G. Engel, T. Akgul, D. Heirman, M. Lanzerotti


The role of an Editor-in-Chief: PSPB Operations Manual section 2.4, Editor-in-Chief of any IEEE refereed publication

At its meeting on 20 June 2008, PSPB endorsed clarification of the role of an editor. The Editor-in-Chief has the highest authority on the publication on editorial matters and assures that the content follows the approved scope of the publication. The scope of a technical publication is determined by the TAB Periodicals Committee through a well-defined and accepted process that includes asking confirmation from all IEEE Societies/Councils that a proposed scope is acceptable and does not infringe on another S/C’s Field of Interest.

Other aspects of the publication process and product, such as pricing, cover design, or publishing vendor choice, may be under the authority of different persons or groups. Typically these groups are the governing bodies of the organizational units sponsoring the publications or steering committees of joint publications.


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New society portal available for EICs and society staff

As of this month, Editors-in-Chief (EICs) and Society staff members who work on journals published using IEEE Publishing Operations services can use a new Web-based service to more easily manage their journals through the production process. Through the Society Portal, the appropriate Society users can view real-time information about their journals so that they can provide information quickly and accurately back to the Publishing Operations editorial staff.

This enhanced communication process helps speed up common tasks such as creating and reordering issue lineups, assigning articles to issues, downloading article and issue proofs, and providing proof comments back to the editorial staff. Other useful features of the Society Portal include reporting capabilities, the ability to upload “fillers” (such as Society or conference announcements or calls for papers), as well as to designate which journals fillers should run in and to set expiration dates.

Additional new features are under development. Coming soon, Society staff members will have access to enhanced reporting capabilities. The reporting enhancements will allow for better tracking of key journal information such as:

  • remaining pages against page budgets;
  • production status of articles and issues;
  • publication dates;
  • first online publication date of articles.

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IEEE eXpress Conference Publishing offers new and enhanced services

IEEE Conference and Custom Publishing Services added a wide array of new services and expanded existing ones in order to better meet the needs of its customers. The department is now called IEEE eXpress Conference Publishing and it continues to offer services that enable users to publish conference literature easily, accurately, and fully compliant with the IEEE Xplore digital library conference submission standards.

The ability to convert author-created source documents into Xplore-compliant PDFs is one of the new services offered. Conference organizers can use the IEEE PDF eXpress stand-alone tool to make these conversions for free. Online links to free author tools, such as IEEE Xplore-compliant Microsoft Word and LaTeX templates on each PDF eXpress entry page, have been added to expand existing services. A new digital-only version of Conference eXpress is now available as well.


top of page adds six new content partners, a free, federated search service which provides a way for users to retrieve content from participating sci-tech and society publishers has added six new content partners. IEEE has been a partner since Scitopia’s launch in June 2007. New partners include the:

  • Royal Society;
  • Royal Society of Chemistry (RSC);
  • Institution of Mechanical Engineers (IMechE);
  • International Union of Crystallography (IUCr);
  • Audio Engineering Society (AES);
  • Society for Information Displays (SID).

The total number of digital libraries that can be searched on is now up to 21.

“Our goal is to continually improve the user’s experience with by adding new content from high quality science and technology partners,” said Barbara Lange, Director of Product Line Management and Publishing Business Development for IEEE. “This group of new partners is particularly important because they expand the topic areas that can be studied with and offer users a deeper historical archive,” adds Lange.


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New intellectual property rights tutorial series launched

Four free online tutorials, which provide useful and easy-to-follow information to volunteers, authors, and staff, have been developed by the IEEE Intellectual Property Rights (IPR) office. Topics include plagiarism, copyrights, trademarks and patents. Future subjects under consideration include the permissions process and a general treatment of open access. The tutorials are presented as PowerPoint presentations and use animated text and graphics to highlight the information.

The Plagiarism Tutorial addresses what plagiarism is by definition, discusses various degrees and levels of plagiarism and, presents IEEE’s response to it. It also presents ways to avoid plagiarism altogether and how to report it if necessary. For an overview on the history of copyrights and current copyright law, review the Copyright Tutorial. To understand how trademarks can benefit IEEE products and services and understand the registration process, as well as proper use of “TM” and “R” symbols, watch the Trademark Tutorial. If you’re interested in pursuing a patent, you will want to watch the Patents Tutorial. It covers what can and can’t be patented, and details the anatomy of a patent. This tutorial also provides a history of patents, describes their characteristics, and offers useful advice to consider when applying for a patent.


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