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John Baillieul has concluded two years of service as IEEE Vice President, PSPB

john baillieul
Pictured: John Baillieul, IEEE Vice President, Publication Services and Products Board.

At the close of the PSPB Meeting of Friday 14, November, a tribute was given to John Baillieul, IEEE VP PSPB, by Roger D. Pollard, Chair, PSPB Strategic Planning Committee, on behalf of the Publication Services and Products Board.

John was thanked for his leadership to PSPB. "He’s calm, he’s deliberate, he’s inclusive, he has a very high intellect, and he’s an extremely highly regarded technical professional," Roger said. Most important, Roger added, "John has a sense of humor and an appreciation of good wine and food." Roger noted that during John’s two years we have made some real progress on our policy and actions on open access, communicating our best practice on timeliness, and improved timeliness of IEEE Xplore. Finally, Roger noted that " the best piece of all is the IEEE’s Principles of Scholarly Publishing, which had set a benchmark that we believe is the intellectual level of the sort of publishing that we want at IEEE."

John was presented with a special edition of the cover of IEEE Spectrum to commemorate his term in office.


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CrossCheck implementation strategy underway

This past May, the IEEE Intellectual Property Rights (IPR) Office organized the CrossCheck Implementation Team to develop a strategy to implement CrossCheck into IEEE’s two major manuscript submission systems, Manuscript Central and Conference eXpress. Staff from Publication Technology, Publication Services, Conference Publishing, and Publications Business Administration, along with publications volunteers who had been involved with resolving plagiarism complaints, make up the CrossCheck Implementation Team.

CrossCheck is a plagiarism detection service developed by CrossRef and several of its member publishers, along with the software firm iParadigms. Through this service, publishers can check submitted manuscripts for originality at submission, saving time and effort through the editorial review process. CrossCheck consists of content from participating publishers that has been, until now, altogether unavailable-either because that material has been accessible only to subscribers or unavailable to Web crawlers.

It is anticipated that CrossCheck will go live within Manuscript Central and Conference eXpress in March/April 2009. PSPB will develop rates for 2010 and inform users. To learn more about CrossCheck, contact Bill Hagen at


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Procedure documentation in response to new section 8.2.2.A.2 in the Operations Manual due to IPR Office this month

A new procedure is in place for an editor of a publication who writes and submits the work to his own publication. The new procedure ensures that the editor cannot have improper access to privileged peer-reviewed information about his/her own article.

Section 8.2.2.A.2, “Handling of Manuscripts Authored by Publications Volunteers” states that the editorial responsibility and authority for any manuscript authored by an editor and submitted to the editor’s publication must be delegated to another qualified person to avoid a conflict-of-interest scenario. Societies are asked to email the procedures to the IPR Office before 3 April 2009. The IPR Office will collate and submit a complete set of the Society procedures to the PSPB VP along with a final report by
15 May 2009. IPR Office staff is available to provide you with additional information or advice if you have not already submitted your documentation. An update on the collection of the documentation will be reported to the Technical Activities Board and PSPB prior to the February Organizational Units Series.

Contact Bill Hagen at for more information.


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Revised IEEE copyright form available early 2009

By early February 2009, a revised IEEE Copyright Form will be available for use by authors. The revised form will not only transfer copyright to an author’s paper to IEEE as usual, but it will also request that authors allow IEEE: 1) to make audio and video recordings of their conference presentations and 2) to distribute the recorded presentations online at a later date. A check box opt-out section has been added to the form. Authors who do not wish to have video or audio recordings made of their presentations are asked to use the available opt-out check box included within the new section of the form.

The IEEE Copyright Form and IEEE’s copyright policy are available at the IPR Office’s home page under “IEEE Copyright Form”. For more information contact Bill Hagen at


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Publishing with IEEE made easier: End-to-End digital workflow for authors

In support of IEEE’s goal to be the technology publisher of choice, and to continue efforts to make it easier for authors to publish with IEEE, a new tool for authors, the Reference Preparation Assistant, will be launched before year’s end. This tool will give authors the ability to validate references as early as during the article creation process, before submitting their papers to IEEE for review.

To use the Reference Preparation Assistant, an author uploads their article in Word, LaTeX, or PDF to a Web-based application. References are extracted from the file and compared to both the IEEE Xplore and CrossRef databases. (CrossRef is an official Digital Object Identifier registration agency. It was launched in 2000 to allow cross-publisher citation linking in online journals.) Once the references are processed, the author receives an email containing a link to an annotated PDF. The annotated PDF provides suggested corrections and links to articles in IEEE Xplore and CrossRef, and also indicates any failures to match references. In addition to receiving an annotated PDF, authors may also choose to receive references in EndNote, BibTex, Reference Manager, ProCite, or RefWorks.

Contact Dawn Melley, Director, Editorial Services, IEEE Periodicals at for more information.


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Two new e-copyright form tools for publication editors

The IEEE Intellectual Property Rights Office is pleased to announce the release of two new electronic copyright form (eCF) tools for publication volunteers who are responsible for collecting, submitting and monitoring IEEE Copyright Forms. These tools will help save significant amounts of time and effort for IEEE editors by making the eCF system and the information within it more widely available to a larger number of volunteers.

In response to the volunteers’ need to track eCF submissions, the IPR Office and the IEEE Publishing Technology Group have developed the eCF Report Tool, which volunteers can use to generate a downloadable Excel spreadsheet report showing all of the eCFs submitted to their specific publication title. Using this report, editors will be able to see the authors who have and (more importantly) those who have not yet submitted an electronic IEEE Copyright Form to accompany their already submitted manuscripts.

The other new tool developed by the IPR Office and the Publishing Technology Group will enable the use of the eCF by a publication that has not yet begun to use an electronic manuscript submission system. The eCF Upload Tool will provide editors with a simple process to enter metadata on all currently submitted manuscripts into the eCF system. Authors will then receive an email with a user ID and password, as well as clear instructions on how to access the eCF to transfer their copyright to IEEE.

To take advantage of these important new tools, volunteers are invited to visit the eCF Administrative Tools registration Web page to register for access. The eCF was introduced to authors and volunteers in 2004. Since its inception, the eCF has effectively accomplished the goal of digitally transferring ownership rights of the intellectual property to IEEE, and also has saved significant amounts of time and effort on the part of IEEE authors, volunteers and staff. More than 70,000 IEEE Copyright Forms were signed and submitted through the online tool in 2007. We estimate that that number of signed and submitted forms will increase to 102,000 in 2008.

If you would like to learn more about the eCF or the new eCF tools, please contact the IEEE IPR Office at, or +1 732 562 3966, or visit the IPR Office page.


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Proceedings of the IEEE celebrates 1st place ranking

We are very pleased to report that the Proceedings of the IEEE is currently ranked number one in Impact Factor in the Electrical and Electronic Engineering category, according to the 2007 Journal Citation Report (JCR) published in 2008 by Thomson Scientific. The Proceedings of the IEEE's impact factor for 2007 was 3.82 with total cites of 12,770 and a cited half life of greater than 10 years. We ranked number four in this category in last year’s report (2006); however we ranked number three among all IEEE journals that year. In addition, usage of the Proceedings of the IEEE content on IEEE Xplore has grown. Based on 2007 usage statistics, we ranked number eight among all IEEE periodicals with more than 820,700 downloads. Our legacy content from the Proceedings of the IRE also received an additional 139,000 downloads last year.

We congratulate Editor-in-chief Robert J. Trew and his excellent editorial advisory board for continuing the tradition of identifying significant topics. Staff managing editor James Calder supports their efforts.

The Proceedings of the IEEE lead the collection of 18 IEEE transactions that were among the top 20 in the Electrical Engineering category of the annual Journal Citation Report. The periodical with the highest absolute number of citations was the IEEE Transaction on Automatic Control.

Contact Jim Calder at for more information.


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