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This page is the updated format for SCOOP, the monthly newsletter sent from IEEE Member and Geographic Activities (MGA) to Section, Area, and Council chairs, treasurers, webmasters, and newsletter editors.

Come back often for regular MGA news updates. Also, check out the links on the right side for other IEEE news sources.

View 2012-2015 archived MGA News articles (PDF, 1.2 MB)

View 2011 and 2010 archival issues of SCOOP


Thank you for submitting officer, meeting, and financial reports

(posted 21 April 2015)

MGA would like to thank everyone for submitting their officer, meeting, and financial reports to IEEE in a timely manner. Following review of the reports, the rebates will be completed and distributed to eligible geographic units whose officer, financial, and meeting activity reporting was received complete and subsequently approved.

As a reminder, the rebate is paid to the Section. The funds provided are intended for the support of not only the Section’s activities, but also the activities of its subunits, including Subsections, Chapters, affinity groups, and IEEE Student organizations. Section officers are encouraged to use rebate funds to support unit activities.


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Participate now in free IEEE WIE International Leadership Conference virtual conference track: 22-25 April

(updated 21 April 2015)

The IEEE Women in Engineering International Leadership Conference (2015 WIE-ILC) takes place 23-25 April 2015, in San Jose, CA, USA. The conference theme is "Lead Beyond: Accelerating Innovative Women Who Change the World."

You can participate now in the free virtual track, from 22-25 April 2015.

The presentations will also be recorded for future viewing.

The virtual track focuses on engagement—skills to inspire women to achieve their goals and sharing examples of engaging with women/girls in local communities.


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Call for nominations: IEEE Life Members Affinity Group Achievement Award: deadline 31 May

(updated 21 April 2015)

Recognize the efforts of IEEE Life Member Affinity Groups (LMAG). Nominate a LMAG for the IEEE Life Members Affinity Group Achievement Award.

If you know of an IEEE Life Members affinity group that has shown outstanding leadership and initiative in organizing activities and programs to engage Life members or to help further support the IEEE Life Members Fund, consider nominating them for this award.

The deadline is 31 May 2015 and the award is based on 2014 activities.


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Call for grant applications: IEEE Foundation/IEEE Life Members Fund: deadline 1 August

(posted 22 April 2015)

The IEEE Foundation, in partnership with the IEEE Life Members Committee, invites IEEE organizational units to submit proposals for projects that increase the understanding of technology and its critical role in meeting global challenges and improving the human condition.

Eligible projects should inform the public about technical issues such as, but not limited to: energy, health care, cybersecurity, Internet governance, and environmental change for the purpose of fostering balanced factual discussion and understanding of a current public issue. Eligible projects should result in the creation of materials and activities such as presentations and/or simulations that are suitable for one or more of the following audiences: secondary-school/college students, secondary-school teachers, IEEE groups, local community groups, and technology policy makers.

The application deadline is 1 August 2015.


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Member Discounts: learn about risk management

(posted 22 April 2015)

Section officers can spread the word that IEEE offers a FREE online course especially designed for entrepreneurs and independent consultants. The course, called IEEE Risk Management for Engineers, examines the risk-management process including defining and measuring risk, exposure identification and risk analysis, risk responses, risk mitigation, and the value of contracts and professional liability insurance.


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Call for nominations: IEEE-USA volunteer positions: deadline 1 June

(posted 22 April 2015)

The IEEE-USA Nominations and Appointments (N&A) Committee asks for your help in identifying US IEEE members who may be interested in, and well-qualified for, service on IEEE-USA committees and/or in the following IEEE-USA board positions:

  • IEEE-USA President-Elect (2017)
  • Member-at-Large (2017-2018)
  • Secretary/Treasurer (2016)
  • Vice President - Career & Member Services (2016)
  • Vice President - Communications & Public Awareness (2016)
  • Vice President - Professional Activities (2016)
  • Vice President - Government Relations (2016)
  • Young Professional Representative

The deadline is 1 June 2015.


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Call for proposals: IEEE SIGHT project funding in 2015: deadline 15 May

(posted 22 April 2015)

The IEEE Special Interest Group on Humanitarian Technology (SIGHT) Steering Committee is inviting applications for project funding support. SIGHT groups’ major goal is to create opportunities for members to devote time and talents to humanitarian work consistent with IEEE’s Constitution to “bring the benefits of technology to the entire world.”

IEEE SIGHT will support a wide range of projects, and the level of funding support has been between US$500 and US$20,000.

The 2015 application deadlines are 15 May, 15 July, and 15 September.


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IEEE Meetings, Conferences & Events (MCE) Conference education program webinars: marketing your conference, global hotel partnership program

(updated 22 April 2015)

The IEEE Meetings, Conferences & Events (MCE) Conference Education Program is offering the following upcoming webinars:

Marketing Your Conference: Better Event E-mail Invites in 7 Easy Steps

  • Date: Thursday, 21 May 2015
  • Time: 10:00 a.m. ET
  • Description: A great event needs great marketing to get the word out, build excitement, and ultimately drive registrations. Despite the growth in social and other online channels, e-mail continues to be the primary driver of attendance, but it's tough to know if you're maximizing this valuable communication channel. Learn how to define your target audience, create an e-mail campaign calendar, and determine what kinds of e-mail to send and when.

IEEE Global Hotel Partnership Program

  • Date: Thursday, 11 June 2015
  • Time: 3:00 p.m. ET
  • Description: IEEE’s Meetings, Conferences and Events (MCE) is pleased to present IEEE’s global hotel partnership program for the organizer community. Through IEEE’s Preferred Hotel Partnership Program, MCE can offer significant discounts and concessions with Hilton Worldwide and InterContinental Hotels—two of the top five global hotel chains for their overall guest-room inventory and strong growth of branded hotels globally.

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Help conference authors meet open access publishing requirements

(posted 22 April 2015)

One of the trends in publishing is to make research articles publicly available through a process called “open access” (OA). To help ensure that your conference authors can meet open access guidelines from their funding agencies, reviewing the IEEE Author Posting policy may address their concerns and make them comfortable submitting papers to your conference.


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Call for papers open for two IEEE Future Directions conferences

(posted 22 April 2015)

IEEE Future Directions is your resource to emerging technologies within IEEE. The team has identified specific technologies as primary focus areas and has established them as formal initiatives to engage IEEE and the general public. For each initiative, you can find a wealth of knowledge, resources, and opportunities to participate. Visit each featured portal for access to upcoming conferences, news articles, technical papers, related standards, professional organizations, and academic programs. To get involved in the initiatives and to stay informed, please join the free technical communities available.

Current Future Directions events include:

The 2nd annual IEEE World Forum on Internet of Things (WF-IoT) is taking place 14-16 December 2015 in Milan, Italy. The organizing committee seeks contributions on how to nurture and cultivate IoT technologies and applications for the benefit of society. The submission deadline is 15 June.

The first annual IEEE International Smart Cities Conference (ISC2-2015) is taking place 25-28 October 2015 in Guadalajara, Mexico. This is the premier conference sponsored by the IEEE Smart Cities Initiative. Original and innovative contributions in smart city research and advanced implementations and deployments are sought for technical sessions. The submission deadline is 11 May.


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The IEEE of 2030 begins now

(posted 20 March 2015)

There is significant work being done this year at the IEEE Board of Directors level related to strategy.

Where it started: As part of the January 2015 Board Retreat, IEEE President and CEO Howard Michel convened a diverse group of participants including the IEEE Board of Directors, the executive staff team, and select volunteers to engage in a candid and productive dialogue around IEEE’s future direction and strategy.

The approach: IEEE partnered with the Toronto-based facilitation firm Syntegrity Group, which led participants through a progressive three-day consensus-building process designed specifically to handle complex challenges. The objectives of this effort were to:

  1. better understand the changes IEEE must make now to best position IEEE for success in 2030, while still supporting the needs of technologists between now and then;
  2. focus on key strategic objectives that support the short- and long-term vision for IEEE of 2030;
  3. arrive at a holistic understanding of what a flourishing IEEE would consist of in the future;
  4. identify and agree on the steps that IEEE needs to take to move in that direction over the next two years.

The three-day retreat resulted in 12 strategic topics, each with recommendations and perceived importance of the recommendations. Subsequently, in February, a smaller group convened to continue to further refine the 12 strategic topics and develop a roadmap that honored the previous work, while adding clarity and realistic timelines and expectations. This effort resulted in four strategic objectives:

  1. create a nimble, flexible, forward-looking organization;
  2. foster public imperatives;
  3. foster diverse technical communities with industry, government, and academia;
  4. empower the discovery, development, and delivery of cutting-edge products and services.

To anchor the entire IEEE in 2030 effort, the groups focused on the following strategic question: “What changes must we make now to best position IEEE for success in 2030, while still supporting the needs of technologists between now and then?”

Next steps: The IEEE Ad Hoc Committee on IEEE in 2030 has been given responsibility for this work including monitoring progress and reporting back to the Board and organizational units (OUs). Barry Shoop, 2016 IEEE President, is the chair of this ad hoc committee. 

In March the Committee will develop detailed roadmaps to support the four strategic objectives and will begin working with the Board, OUs, standing committees, other ad hoc committees, and other groups within IEEE to execute plans.


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IEEE Member Discounts benefit everyone

(posted 20 March 2015)

Here are three facts to tell members about the IEEE Member Discounts Program:

  1. Discounted products and services and insurance are not just in the US anymore.
  2. IEEE members can buy at better rates than the public any day, not just when there is a sale.
  3. When you get benefits from Member Discounts, they are yours even when you change jobs.

In addition, when IEEE members participate in Member Discounts, IEEE earns royalties. So the greater the participation, the more Member Discounts contributes to IEEE revenue to help defer other costs.

With this win-win situation, Section officers are asked to promote Member Discounts on their Section Web pages or at their meetings to raise awareness of these valuable benefits. The Member Discounts Resources page has downloadable Web banners for posting on a Section page and Regional program flyers for printing and distribution at meetings.


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Call for nominations: IEEE Technical Activities volunteer positions

(posted 20 March 2015)

IEEE Technical Activities (TA) is looking for volunteers with the necessary leadership and organizational skills to impact the future success of the organization. Currently, TA is accepting nominations for these positions:

  • Chair, TAB Periodicals Committee (2016-2017)
  • Members, TAB Periodicals Committee (2016-2017)
  • Members, IEEE Conferences Committee (2016-2017)
  • Vice President Elect, Vice President, Past Vice President, IEEE Technical Activities (2017-2019)
  • Member, TAB Finance Committee (2016-2017)
  • Member, TAB Management Committee (2016-2018)
  • Members, TAB Nominations and Appointments Committee (2016-2017)

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IEEE PES Scholarship Plus Initiative now accepting applications: deadline 30 June

(posted 20 March 2015)

Have you heard about the IEEE PES Scholarship Plus Initiative? It's a program that offers up to US$7,000 over three years to electrical engineering undergraduate students in the US and Canada who are willing to consider a career in electric power and energy engineering. The goal of the program is to increase the number of well-qualified, entry-level engineers in the US and Canada.


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There is still time to renew for 2015

(posted 23 February 2015)

On 21 February, IEEE ran the service deactivation for members who haven't renewed for 2015. However, there is still time to renew. Now is a good time for Section volunteers to reach out to those members in arrears to encourage them to take action in order to keep the benefits and services they value most. Every member counts toward your Section's membership development goals and funding. Do not miss out on this opportunity.


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Funds available for Region student competitions in 2015

(posted 23 February 2015)

The MGA Member Benefits Portfolio Assessment Committee is funding up to US$1,500 for student competitions in 2015. To participate, Region contest organizers must complete the funding request form (DOC, 78 KB).

The completed form should include the required Region officers’ signatures, the objectives of the proposed project, the activities that will be undertaken to meet the objectives, the schedule of events, the estimated cost, and the sources of funds.

Approved requests will be processed swiftly, and funds will be transferred to the requesting Region's concentration banking account.

All requests for 2015 must be received by 30 November 2015.


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IEEE-USA launches new flagship publication, IEEE-USA InSight, and new Shop site

(posted 23 February 2015)

IEEE-USA has launched a new flagship publication, IEEE-USA InSight. IEEE-USA InSight represents the merger of IEEE-USA’s two award-winning publications: Today’s Engineer and IEEE-USA in ACTION. IEEE-USA InSight will continue to bring you the same thought-provoking and insightful content that you’ve become accustomed to receiving from IEEE-USA—careers, public policy, and news and announcements from IEEE-USA—in one comprehensive publication.

The current IEEE-USA InSight home page features stories on the portrayal of engineering and technology in pop culture, the rise and fall of the fax machine, and why IEEE-USA President Jim Jefferies thinks this is a great time to be a US IEEE member.

The publication launch coincides with the debut of IEEE-USA’s new Shop site, where IEEE-USA E-Books are discoverable and available for purchase. IEEE members will find it easy to use their IEEE Web accounts to add products to their IEEE Xplore shopping cart.


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Google services and more may be affected in China

(posted 23 February 2015)

Please be aware that recent changes implemented by the Chinese government regarding access to social media services, cloud-hosted infrastructure, and API services may have an impact on your IEEE Web site.

Any features and functionalities on your IEEE site that make use of these types of services provided by companies such as, but not limited to, Google and Facebook, may be inaccessible by the public in China, including IEEE members and volunteers.

As a suggestion, IEEE Webmasters should review how their Web site implements features and functions from services such as but not limited to Google’s App Engine, Cloud SQL, and Facebook. It is recommended that your site be tested for functionality in China if you are supporting members or the public in China with your site. Public proxy services can be leveraged by you to test your site’s functionality in China.

For more info, please see the following articles:


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IEEE Conference Organizers' Newsletter: subscribe now

(posted 23 February 2015)

The IEEE Conference Organizers' Newsletter is intended to communicate important information about conference organizing practices, new services and tools available, IEEE policy changes, and industry information or issues relevant to conference organizing. The newsletter provides timely and useful information that is appropriate for anyone with an interest in conferences, including conference chairs, conference volunteers, organizational unit leaders, meeting planners, and staff.


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IEEE Panel of Conference Organizers is now open for registration: 16-18 July

(posted 23 February 2015)

The 2015 IEEE Panel of Conference Organizers (POCO) will take place 16-18 July, in Glasgow, Scotland. IEEE POCO convenes organizers, volunteer leaders, and decision makers to address conference leadership practices, changes in policies, challenges in the conference landscape, and new conference initiatives. IEEE volunteers involved in conferences can apply to attend as a hosted attendee and receive complimentary registration. Many IEEE organizational units will cover the cost of travel and lodging. Check with your unit as soon as possible for this unique event.


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New IEEE roster launches with enhanced search capability

(posted 29 January 2015)

A new and enhanced organizational unit (OU) and volunteer roster application launched on Thursday, 29 January 2015. It will replace the existing IEEE Organization Rosters, Parts I, II, and III, and some related rosters. The new roster meets IEEE’s Web design standards and will leverage IEEE’s current infrastructure in Amazon’s cloud environment.

Features include:

  • an enterprise search tool technology that provides a more robust user experience with elements featuring guided navigation, type ahead, and search functionalities. This includes a search box that automatically displays a “best match result” as a user is typing the name of a person or OU;
  • intuitive user interface with guided navigation that expands to include OU categories and affiliations with active links to display the full roster all within the same Web page.

Access to the rosters is limited to those volunteers who are listed in the roster. Links to additional information not included in the roster, such as Active Affinity Groups, Technical Council Chapters, and the Technical Activities Photo Directory, can be found on the roster home page.


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vTools Release Announcement; WebEx updates

(posted 29 January 2015)

The IEEE MGA vTools team is happy to announce successful new releases for the following vTools applications:

  • Meetings 5.0
  • WebInABox 3.0
  • Student Branch Reporting 1.4
  • Surveys 1.3

These applications have been updated to a newer software version. In addition, each application now utilizes the new IEEE Style Sheet in order to comply with the IEEE Web site requirements and style guide. This includes a "Sign in" option available in the upper-right corner of the Web browser and an update to the background color to use the IEEE brand color.

vTools.Meetings version 5.0 introduces usability and interface enhancements, including:

  • the "Schedule Meeting" form, "Meeting Report" form, and "Meeting Announcement" layout have been updated to illustrate different sections by adding a range of colors and labeling the sections;
  • WYSIWYG editors have been included on the "Schedule Meeting" and "Meeting Report" forms to provide more formatting features to enhance the meeting results display.

WebEx Update

The WebEx conferencing tool has recently been updated to the WebEx Meeting Center platform WBS29.11.


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IEEE-USA offers free e-books to members in April and May

(updated 22 April 2015)

As a special benefit to IEEE members for the month of April, IEEE-USA will offer “Starting Your Start-up – Book 3: Competitive Analysis,” by Tanya Candia. This e-book is for engineers or entrepreneurs who have a great product or service idea, but no real marketing expertise. It gives advice on how to map out the competitive landscape, discern the product’s compelling value, and sell against any and all competitors. Available 1 April through 15 May.

For the month of May, IEEE-USA will offer Doing Innovation – Book 4: What It Takes To Be an Innovator -- by Gerard H. “Gus” Gaynor. This e-book focuses on a critical element of innovation --the Innovator. What do innovators bring to an organization? What characteristics and attitudes do they display? Look for the special link on 1 May.

To purchase IEEE members-only products and to receive the member discount on eligible products, members must log in with their IEEE Accounts.

IEEE-USA E-Books seeks authors to write an e-book, or a series of e-books, on career guidance and development topics. If you have an idea for an e-book that will educate other IEEE members on a particular topic of expertise, e-mail your e-book proposal to IEEE-USA E-Book Chair Gus Gaynor, or IEEE-USA Publishing Manager Georgia C. Stelluto.


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Featured news around IEEE: IEEE Smart Grid Newsletter

(updated 20 March 2014)

Follow the links on the right side of this page to view more news around IEEE.

This month's featured IEEE News source is IEEE Smart Grid Newsletter.

The March edition of the IEEE Smart Grid Newsletter is live and covers the role of citizens in smart cities, the second life of electric vehicle batteries, a view of the smart grid as a transactional market, and the changing relationship between customer and utility companies.


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Request for feedback on MGA News/SCOOP

MGA wants to know what kind of information you want to see on this page. Your feedback is appreciated.


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