Conference sponsors are the organizations responsible for the financial, technical, publicity, and administrative running of the conference.
IEEE organizational units (OUs) can provide sponsorship to conferences that includes either financial involvement or non-financial involvement. Not-for-profit, non-IEEE entities (association, society, university, etc.) may also serve as sponsors of conferences.
When considering conference sponsorship, be sure to review and follow all regulations provided in IEEE Policies Section 10 - Meetings, Conferences, Symposia and Expositions.
Conferences can have financial or technical sponsors.
Depending on whether the IEEE organization has financial or technical sponsorship, you can have:
In a sole sponsorship, one IEEE OU has complete responsibility for the financial, technical, publicity, and administrative running of the conference. In a sole sponsorship, the rights to the conference name, slogan, copyright for publications, and/or logo are owned by IEEE.
The sole sponsor:
In a co-sponsorship, an IEEE organizational unit shares significant responsibility for the financial, technical, publicity, and administrative running of the conference. Co-sponsored conferences are entitled to IEEE services at the non-profit rate. The relationship between sponsoring organizations should be explicitly defined in terms of a Memorandum of Understanding (MOU).
The IEEE co-sponsor:
An IEEE organizational unit has direct and substantial involvement in the development, organization, and running of the technical program, but no financial involvement in the conference. The relationship between sponsoring organizations should be explicitly defined in terms of an MOU.
The IEEE technical co-sponsor:
For conferences where IEEE is the technical co-sponsor, the organization that has financial sponsorship of the conference must be explicitly identified in the supporting documentation and promotional material for technical co-sponsorship to be granted.
IEEE sponsorship of any kind does not guarantee that papers accepted for presentation at the conference will be eligible for publication in the IEEE Xplore® Digital Library. Conferences must apply separately for acceptance in the IEEE Conference Publication Program.
Organizations can support an IEEE conference in ways other than sponsorships, including as:
This support can take the form of direct grants, paid advertising in the event program, services provided in exchange for brand exposure, underwriting a specific activity (breaks, lunch, etc.), and providing attendee gifts, among other ways. These supporters should be noted separately on the conference materials and website to distinguish them from financial and technical sponsors.
IEEE is ready to help. If you have questions about conference sponsorship, please contact IEEE Meetings, Conferences & Events at firstname.lastname@example.org.
Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.
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