|
|
 |
|
|
Electronic Submission
Guidelines
|
|
|
|
Requirements
for submitting
Electronic Text and Graphic Files
IEEE Magazines and Newsletters can accept text
in the formats listed below. Microsoft Word is the preferred file
format. If your text processor is not listed below, Rich Text Format
is the preferred alternative; if not available you may save your
file as ASCII. (ASCII files need two paragraph returns between paragraphs.)
In all cases you must submit hard copy. In cases where an electronic
file and the printed copy differ, the printed version will prevail.
When preparing your paper the fewer layout
specifications (such as multiple columns, font changes, type size,
page parameters, etc.) the better. Please use italic, sub- and superscript,
and special characters as needed. You should not mimic the pages
of publication your paper will be published, nor need you include
graphics within the document file. Guidelines for graphics
files are also available at this site.
 Do not provide your paper
in the format of desktop publishing software, such as QuarkXpress,
Ventura or Framemaker. Do not provide your paper in PostScript form.
If possible avoid automatic numbering for heads,
references, or numbered lists.
Acceptable Text Formats
ANSI text
ASCII text
Microsoft Word (for Windows or Macintosh)
Rich Text Format
WordPerfect
Information for Magazine Authors
(PDF Format)
You
will need Adobe Acrobat Reader to view this file.
For your free copy click
here.
Requirements
for submitting Electronic Graphic Files
There are two types of graphic files,
bitmaps and vectors.
A bitmap image is defined in terms of (colored or black)
dots, it follows that such an image is fixed with respect to both
size and resolution. Since a bitmap’s resolution is fixed,
printing a bitmap at a larger size results in a loss of resolution.
It is therefore important that bitmap images be created in the right
size, and at the highest resolution possible (see below). Vector
graphic files define an image as lines and curves and can be scaled
up or down with little or no loss of definition.
Scanned images are always bitmaps. Drawing
programs, such as Illustrator, Corel Draw, usually produce vector
files. Presentation programs, such as PowerPoint produce vector
files.
In all cases, legible
hard copy of images must be submitted along with the electronic
version. This hard copy should be of the highest
possible quality; in the event that an electronic file is
unusable IEEE may scan the hard copy to create an electronic image.
Thus printer resolution, toner quantity, and even paper quality
can affect the final result.
Photo images may be supplied as photographs,
slides, or transparencies. Laser proofs or magazine cutouts are
unacceptable.
Graphics files should not be provided from
within a word processing program such as MS Word or WordPerfect.
Graphics files are ideally supplied in the format that is produced
by your graphics software, as listed below.
Identify what graphic program produced the
file as well as what format the file is in. Figures should be numbered
as they will appear in the article and contain the appropriate 3-
or 4-character extension to identify the format.
Return to top
Bitmap
Format
(including
all scans)
Included in this format are
TIFF (*.TIF), PCX,
JPEG (*.JPG), Kodak Photo-CD (*.PCD),
and GIF files.
Bitmaps are measured in dots per inch (dpi).
They should be at least 300 dpi
at the final printed size
(600 dpi is preferred). In other words, if your image
is to be printed 3.5 inches wide it should contain at least
1050 (300 dots x 3.5 inches) dots horizontally and
preferrably 2100 (600 dots x 3.5 inches) dots horizontally.
When in doubt as to proper size, it is best to error on the larger
size rather than making a graphic too small. Check the settings
of your graphics software. Do not try to use the file size to guess
the resolution, since compression and color and other information
encoded in the file makes this unreliable.
Most home and office scanners
are set on 72 dpi as a default. Images scanned at this setting will
be unacceptable for publication. Please make sure your scanner is
set to at least 600 dpi.
Since magazines are printed at a resolution
that is much greater than that of a computer screen, images of lesser
resolution will appear to be out of focus, or show evidence of "bitmapping."
For example, diagonal lines will look like a flight of stairs. Files
created for the web are optimized for viewing on a computer monitor
which can show images at 72 dpi thus are too small by a factor of
at least 4 and therefore images created for or captured from the
web are generally unacceptable for publication. GIF images are generally
automatically optimized for use on the web and are therefore
rarely acceptable for publication and should be avoided. Screen
captures will also be low resolution and should be avoided.
Photographs, images with tints (use tints only
when necessary, never just for appearance), and other grayscale
images should be of good quality with proper contrast. Too high
contrast will cause your image to appear "washed out"
when printed; too low contrast will appear to be a blob of black
and/or gray. If text must be placed in the image make sure that
it is of sufficient contrast with the surrounding area that it will
be legible. Text should be 8 point Helvetica (or Swiss) when the
image is at the final printed size. (If you are adding text in Adobe
PhotoShop, please add text on a separate
layer and send the file in native PhotoShop (*.PSD) format.)
Color images should meet all the requirements
of grayscale images and should be saved in CMYK format
Bitmaps should be saved in TIFF (TIF) format.
Saving
a low resolution file with a higher resolution setting in a program
such as PhotoShop DOES NOT increase the resolution
of the image. All it does is create a larger filesize for the same
low resolution image.
Return to top
Vector
Format
Included in this format are
Adobe Illustrator (*.AI, *.EPS)
CorelDRAW (*.CDR),
and other DRAW type programs (*.EPS)
Unlike bitmapped images, vector graphics are
resolution-independent and can be sized without any loss of resolution.
However, if there is are labels or other text in the image, the
image should be sized appropriately to the publication and text
should be 8 point Helvetica (or Swiss). Other fonts should be avoided
as they will have to be changed to match the publication style.
If other fonts are absolutely required (such as for advertising
or trademarked material) they should be converted to curves before
being saved.
All line weights and outlines should be .5
point in weight. All colors should be defined as CMYK, avoiding
Pantone or spot colors. White boxes may not be used to "break"
lines (or cover any unwanted aspect of your drawing) as this makes
tinting a graphic impossible. Use two separate lines to draw a broken
line. Avoiding putting in your own tints if for appearance only,
such decisions are better made by the design staff associated with
the magazine.
Where possible, files should be saved and sent
in native format, but where that is impossible, graphics may be
saved in Encapsulated PostScript format.
CorelDRAW files must be converted
to an EPS format.
Return to top
Digital
Cameras
Photographs
taken with Digital Cameras are acceptable as long as they meet
all
the above requirements. In general you should always set the camera
to its highest resolution and size settings and the compression
set to "off". Once again, files that
are larger than necessary are perfectly acceptable, while files
that are smaller than required are not. (Note that many older
consumer
level Digital Cameras are not capable of producing an acceptable
resolution even at their highest setting.)
In most
cases, the minimum image size should be 1050 pixels in width
for a single column image, and 2100 pixels in width for a two (or
three if three column format) column wide image. Double those figures
is optimal.
Digital
Camera Images are usually stored as JPEG files and should be submitted
as such. If another format is used, please make sure that it matches
one of the acceptable file formats listed above.
As always,
hard copy of the image must accompany the electronic version.
To send a file using FTP:
Send to the site: ftp.ieee.org
Log in with the user name: anonymous
(No password needed)
Place file in directory: /uploads/magazine
|
|
