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Electronic IEEE Copyright Form

The eCF has been a staple of IEEE’s publishing program since May 2004, and has become the preferred method for authors to complete their publishing agreement with IEEE. The eCF has effectively accomplished the goal of digitally transferring ownership rights of the intellectual property to IEEE, and has also saved significant amounts of time and effort on the part of IEEE authors, volunteers and staff.

The IEEE IPR Office is pleased to offer a new and completely revised electronic copyright form with expanded features that meet the evolving publishing world. The eCF now provides additional publishing agreements for journals, such as the Open Access Publishing Agreement, and the Creative Commons Attribution (CC BY) license. Authors submitting to hybrid journals will now be given a clear explanation of their publishing options and will have an opportunity to select their preferred publishing model (Traditional or Open Access). The eCF has also added extensive information sidebars throughout the process to help advise authors about each step, and an overall streamlined process.

 
 

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Viewable and printable versions of the IEEE Copyright Form

Please use this official form when submitting a manuscript to IEEE: 

 
 

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Information for conference organizers

Please consider using the electronic IEEE Copyright Form (eCF) when collecting papers from your authors. Setting up the eCF is easy and is free to all IEEE publications.
The eCF is a highly effective tool that transfers ownership rights of the intellectual property to IEEE and saves significant amounts of time and effort on the part of IEEE authors, volunteers, and staff.
If you cannot use the eCF and must submit hardcopy IEEE Copyright Forms via other types of media, please provide the following:
1.       A label with the full conference name and conference record number
2.       The Conference Organizer/Publication Chair name and email
3.       A full list (Word, Excel) of all accepted papers by Title and Authors
Ensure that you have received a signed IEEE Copyright Form from all authors with accepted papers. If an author did not provide you with an IEEE Copyright Form, they run the risk of not being published in the conference proceedings or in IEEE Xplore.
Conference Organizers can send IEEE Copyright Forms to:
Darcy Dzuban, IPR Content Quality Assistant
IEEE Intellectual Property Rights
445 Hoes Lane
Piscataway, NJ 08854-4141
Email copyrights@ieee.org for any questions or more information.

 
 
 

Information for conference authors

If you are an author submitting a manuscript to an IEEE conference, you must also submit an IEEE Copyright Form to the designated Organizer/Publication Chair of your conference. Contact your conference organizer for more information regarding the use of the electronic IEEE Copyright Form (eCF).
If the conference you are submitting to is not registered to use the eCF, you can find PDF and Word files of the IEEE Copyright Form to send to your conference organizer.
Please note: If you do not complete a publication agreement with IEEE by means of signing and submitting an IEEE Copyright Form, your paper cannot be published by IEEE.

 
 
 

Policy

IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.

Authors are particularly encouraged to note the "Author Responsibilities" section of the IEEE Copyright Form, in which portions of IEEE PSPB Operations Manual, section 8.1.1.B (concerning statements in work published by IEEE are the expression of the authors) appear.

 
 

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