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The IEEE Publication Services & Products Board on 7 December 2012 revised its Operations Manual Section 8.1.9 on Electronic Information Dissemination (known familiarly as "author posting policy").

PSPB accepted the recommendations of an ad hoc committee, which reviewed the policy adopted in November 2010. The highlights of the revision are as follows:

  • The policy reaffirms the principle that authors are free to post the accepted version of their article on their personal Web sites or those of their employers. Posting of the final, published PDF continues to be prohibited, except for open access articles, whose authors may freely post the final version.
  • The policy provides that IEEE will make available to each author a preprint version of that person's article that includes the Digital Object Identifier, IEEE's copyright notice, and a notice showing the article has been accepted for publication.
  • The policy states that authors are allowed to post versions of their articles on approved third-party servers that are operated by not-for-profit organizations.

The method of distributing accepted versions of articles for author posting is the Author Gateway, now used by all journals produced by IEEE Publishing Operations. (Some journals use services from external vendors, and these journals will be encouraged to adopt similar services for the convenience of authors.) The Author Gateway will be enhanced in 2013 so that authors' versions will include a live link to articles in IEEE Xplore.


Information for authors

  • FAQ on Authors' Posting of Accepted IEEE Papers (PDF, 210 KB) presents questions and answers about the revised IEEE policy.
  • IEEE Copyright Form (PDF, 43 KB) must be submitted to IEEE by authors along with their manuscripts.  The Copyright Form also provides information about author retained rights, including online use.
  • Policy on Electronic Dissemination from Section 8.1.9 of the IEEE Publication Services and Product Board Operations Manual, which details the full policy on author posting of accepted papers.
  • PSPB Operations Manual (PDF, 1.1 MB) provides publication policies of IEEE as set by the Publications Services and Products Board and approved by the IEEE Board of Directors.


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If you have questions or would like additional information about the revised policy, please contact:

IEEE Intellectual Property Rights Office
445 Hoes Lane
Piscataway, NJ 08854

Phone: +1 732 562 3966


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