Introduction to Guidelines on Multiple Submission and Prior Publication
Multiple publication is considered wasteful of funds and space, does not give members and libraries full value for their subscriptions, and causes citation and indexing confusion. It is to be avoided except under unusual circumstances.
Multiple submission information
Section 8.2.4.F of the IEEE PSPB Operations Manual (PDF, 1 MB) provides guidelines for handling reported cases of authors who have submitted the same manuscript to two or more publications, or who have not properly cited the reuse of their previously published work in newly submitted papers. The purpose of this section is to describe:
- The Editor's and Society's prerogative with respect to acceptable reuse of previously published material
- The author's obligations regarding multiple submission, prior publication, and reuse of previously published work and
- Appropriate corrective actions that correspond to the degree or type of misconduct.
The guidelines recognize that it is common in technical publishing for material to be presented at various stages of its evolution. As one example, this can take the form of publishing early ideas in a workshop, more developed work in a conference, and fully developed contributions as a journal or transactions paper. This publication process is an important means of scientific communication. At the same time, however, IEEE requires that this evolutionary process be fully referenced by the author.
Authors who do not properly cite their previous work, or who submit a given manuscript to two or more publications without informing the editor that the paper is concurrently under review by another publication, are subject to corrective actions such as:
- A reminder that the practice is considered inappropriate scholarly practice
- A requirement to submit an apology to the publication editor for possible publication, and/or
- Suspension of publication in the IEEE publication where the offense took place for one year, or, if appropriate, the next volume of the conference proceedings.
It is at the discretion of each IEEE Organizational Unit whether or not to allow multiple submissions. The editor of a publication may choose to re-publish existing material for a variety of reasons, including promoting wider distribution and serving readers by aggregating special material in a single publication. This practice continues to be recognized and accepted by IEEE.
Occasionally, in presenting to a conference, an author may report on his or her latest research results that were not included in the paper published in the proceedings. Some IEEE conferences experiment with video capture of conference presentations, and these recordings may sometimes be posted on IEEE Xplore®. It is not the intention of these guidelines to discourage an author from sharing current information in a conference setting, so such video records should not be defined as prior publication when the updated information is included in a new article submitted for publication in a journal or conference proceedings.
The IEEE PSPB Operations Manual is available at:
IEEE PSPB Operations Manual (PDF, 1 MB)
The multiple submission guidelines appear in Section 8.2.4.F under Publication Guidelines.
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