The IEEE Travel Program is intended to facilitate business-required travel, while managing costs and maintaining efficient business processes.

IEEE volunteers and members are encouraged to make travel arrangements through IEEE’s corporate travel agency, World Travel, Inc. Using World Travel, Inc. to plan your travel is most convenient using IEEE’s online tool, Concur Travel.

IEEE U.S. based employees are required to use World Travel, Inc. for all business-related travel. 

Concur Travel – An introduction (Known as: NextGen Expense Reimbursement (Concur) & Travel)

Concur Travel is IEEE’s preferred online tool for booking travel reservations, providing access to all major airlines, rail lines, hotels, and car rental programs. In addition to connecting your travel planning with your travel rewards programs, it is easy to compare pricing and book reservations for all trip planning needs in one online session. Concur’s e-receipt functionality simplifies expense management through NextGen Expense Reimbursement.

Concur Travel connects directly to IEEE’s designated travel management company, World Travel, Inc.

Reservations may be booked directly via the online booking tool, or by calling World Travel, Inc. directly. (Please note: A Concur Travel profile must be created and saved before calling the agency to book. Refer to the Concur Travel Quick Start Guide for details).

The program is available to all IEEE employees, volunteers, and members across the globe.

 

 Benefits of Concur Travel

  • Easy to use online booking tool: Store frequent flyer numbers and travel preferences, simultaneously create air, rental car, hotel, rail, and dining reservations and have the benefit of storing and easily managing any unused tickets for travel.
  • Information to keep you safe on the road: Utilizing Concur Locate, IEEE will have the ability to quickly locate and communicate with an individual traveler, making sure the individual is safe no matter where he or she is traveling.
  • Mobile application: Book reservations easily, check an individual travel itinerary, keep updated on flight status, search map locations, and much more. 

 

NextGen Expense Reimbursement (Concur) & Travel access

IEEE Volunteers & Members

IEEE Employees

IEEE volunteers and members will require both an IEEE account, as well as an Expense Reimbursement (Concur) & Travel account in order to access the system.

 

Please visit ieee.org/expense to learn more about the program and how to get started.  

Employees can easily access Concur from anywhere on the InsideIEEE intranet by selecting ‘Quick Links’ at the top of any page, then selecting  "NextGen Expense Reimbursement (Concur) & Travel". The tool uses a single sign-on process and does not require a separate username or password.

 

All full-time employees are automatically provided access to the NextGen (Concur) travel platform.

Program & support contact details

World Travel

IEEE

Dedicated IEEE Travel Service Agents & Emergency Support   (24/7)

+1 800 879 4333 (U.S. & Canada)
+1 717 556 1100 (Elsewhere)
Email: ieee@worldtravelinc.com

 

IEEE Account Pseudo Code 2UØF (if requested)

IEEE Travel Program Operations

Sherry Russ Sills, Director, Event Operations 
IEEE Meetings, Conferences, & Events (MCE) 
+1 732 562 3980 or via email at 

mce-services@ieee.org

Concur Travel Online Booking Tool: Technical Support (via World Travel)

 

Chat Option: Click in the center box on the “Company Notes” tab of the Concur Travel homepage

 

Phone: + 1 800 221 4730

Email: Onlinehelp@worldtravelinc.com

IEEE NextGen Expense Reimbursement (Concur) & Travel General Inquiries:

nextgenexpense@ieee.org

 

Agency service fees

Service

Fee

Online air or rail ticket (no agent assistance)

US$15 each

Online agent-assisted air or rail ticket
(fee applies when a phone call, email, or reservation remark occurs or agent assistance is required for any reason to an online reservation)

US$23 each

Full agent-assisted air or rail ticket
(reservation booked with agent direct via phone or email)

US$33 each

Online car or hotel-only booking

US$10 each

A non-refundable service fee applies to all bookings.