The following insurance applies to conferences that are financially sponsored and co-sponsored by IEEE and approved by IEEE Conference Services:
Property on exhibition insurance
Contact ORIMS@ieee.org if you require insurance for any IEEE-owned, leased, rented, or borrowed equipment. Please include the following equipment information with your request:
Business crime insurance (also referred to as fidelity bonding)
Effective October 2013, all approved IEEE conferences that are 100% financially sponsored by IEEE are automatically covered by an event cancellation insurance policy. In order for a conference to qualify for coverage under the IEEE Event Cancellation Insurance Policy, the following conditions MUST be met:
The Event Cancellation Insurance protects the conferences from lost revenue and/or additional expenses incurred as a result of an unforeseen cancellation, postponement, or curtailment of an event. Examples of such disruptions might include natural disasters (hurricanes, tornadoes, blizzards, etc.), fire or flood damage to a venue, airline or hotel staff strikes, and other unforeseen causes of event cancellation.
All other conferences (not wholly owned by IEEE) continue to have the option to purchase individual Event Cancellation Insurance policies. To take advantage of the program IEEE has negotiated, please submit a completed Event Cancellation Insurance application (PDF, 677 KB) and a copy of the conference budget to ORIMS@ieee.org.
Please review the IEEE Event Cancellation Insurance FAQs (PDF, 470 KB).
Certificates of insurance that are required by the conference venue are available upon request. They must be prepared by IEEE’s insurance broker and should be requested 30-60 days in advance of the conference. Please allow 5-7 business days for processing.
To obtain a current certificate of insurance, submit a completed certificate request form (DOC, 67 KB) to ORIMS@ieee.org. Please include a copy of the venue's insurance requirements and a copy of the executed agreement between the IEEE and the venue.
Thefts must first be reported to hotel/venue security and local authorities. IEEE is required to provide prompt notice to its insurance company of any possible insurance claim.
In the event that a loss (e.g., theft, property damage, bodily injury) occurs at an IEEE Conference, or an incident takes place which may reasonably give rise to a claim, please contact the Office of Risk and Insurance Management Services immediately at +1 732 562 5541 or ORIMS@ieee.org.