An IEEE Conference Proceeding is the published collection of technical papers accepted for presentation at a conference. When preparing the conference proceedings, you must:

  • Set the pricing for the proceedings
  • Gather content for the proceedings
  • Follow IEEE guidelines for branding and trademarks
  • Prepare content for distribution to conference attendees

Set the price

Conferences can sell copies of the proceedings on site during the conference. The price for the proceedings should be set before registration, so the cost is included with the registration. When sold separately, you should offer a discounted rate to IEEE members.

Gather content

The Publications Chair is responsible for the design and organization of the conference proceedings. The minimum content included depends on whether you plan to submit the proceedings for inclusion in the IEEE Xplore® Digital Library, print the proceedings, or distribute on CD, USB, or DVD.

Proceedings Format Minimum Required Content
Printed Front cover, spine, back-cover title page, copyright page, table of contents, technical papers, and author index
CD, USB, or DVD Title page, copyright page, and technical papers
IEEE Xplore Technical papers and packing list. If you submit other content, such as a title page, it must be included in the packing list

Other types of content that you might include are cover art, messages from the conference chair, listings of conference chair and members, listings of sponsors, photographs, and other conference information.

Screen manuscript submissions for plagiarism

IEEE requires all publications to be submitted to a plagiarism detection process prior to being uploaded to Xplore to ensure originality of the content. Organizers are encouraged to sign up for CrossCheck, a plagiarism detection tool which is offered at no cost to all IEEE publications.

Follow IEEE guidelines for branding, copyright, and trademarks

IEEE maintains a consistent global identity through the use of the IEEE Master Brand. By using the IEEE brand on your publications, your conference will be identified with IEEE. It is important that you protect the IEEE name and brand through the proper use of the brand, trademarks, and copyright.

Review and follow IEEE guidelines for use of the IEEE brand, logos, trademarks, and copyrights. Contact your sponsoring society for society logos. 

Prepare for distribution at the conference

The Publication Chair decides whether to distribute the proceedings or other publications at the conference. You can choose the format, such as print, CD, DVD, or USB. If you distribute the proceedings, you can create it yourself or choose a vendor to assist you.

If you plan to submit your conference proceedings for inclusion in the IEEE Xplore Digital Library, your papers must be in IEEE Xplore–compliant format.

Who do you talk to at IEEE?

IEEE is ready to help. If you have questions about how to prepare your conference proceedings for publication, please contact Conference Operations.

Do you have other questions about organizing a conference? Please see IEEE Conference Organizer Contacts.

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